Assigning Department Administrators by Kintone Users & System Administrators

Article Number:020137

This page describes the procedure for Kintone Users & System Administrators to assign department administrators.

For details on department administrators, refer to "What Is a Department Administrator?".
A department can have up to 1,000 department administrators.

Considerations to be made before assigning department administrators

A department administrator can manage not only users who belong to departments for which the department administrator has administrative privileges, but also users who do not belong to any department. For example, the department administrator can edit such users' information or add them to the department for which the administrator has administrative privileges.

Before assigning department administrators, Kintone Users & System Administrators should check for users who do not belong to any department and add them to appropriate departments, as needed. Note that, by default, the Administrator is a user who belongs to no department.


  1. Click gear shaped administration menu icon in the header.

  2. Click Users & System Administration.
    Accessing Kintone Users & System Administration

  3. Click Departments & Users. Screenshot: "Departments & Users" is highlighted

  4. On the department whose department administrator you wish to configure, click gear shaped icon .

  5. Click Department Administrators.
    Kintone Users & System Administrators can assign department administrators for any departments. Screenshot: how to find and click "Department Administrators" in the target department

  6. Enter a display name or a login name of the user in the search box to search the target user.
    Moreover, you can expand the department tree and find the target user.

  7. Select the users you want to add as department administrators. Screenshot: Selecting target users

  8. Click Add.

  9. Confirm that the target users are added to the "Department Administrators" section.

  10. Click Save.
    When a department administrator logs in, an accessible menu for Kintone Users & System Administration is displayed.
    Screenshot: "Administration" button