Adding Departments

Article Number:020162

This section describes how to add departments.

Adding Departments One by One

  1. Click gear shaped administration menu icon in the header.

  2. Click "Users & System Administration".

  3. Click Departments & Users.

  4. Click New Department.
    Image showing the button

  5. Enter the values such as department name and department code.
    Page to add a department

    Field Description
    Name
    • Display Name:
      Enter the division/section name according to the actual organization chart.
    • Localized Name:
      Enter the department name in the language that the users can display.
      For example, you can type "営業部" for users who use Japanese or "Sales.Dev" for users who use English.
    department code A string to identify the department.
    Make sure you type the string which has not already been used for different department.
    If you leave the field empty, an automatically generated code is configured.
    Adding a Department with the Same Name
    Parent Department You configure it only when you create a hierarchy of departments.
    You can select a parent department from existing departments.
    Description Enter the short description of the department and the attributes of members.
    You can only see this description in Kintone Users & System Administration. It will not be displayed on the screen of any other services.
  6. Specify a parent department.
    This action is necessary if you want to create a new department under the existing one.
    For example, if you want to add a "Accounting Department", specify "Administrative Division" as a parent department.

    1. In "Parent Department", click a tree-like icon.
    2. Expand the tree and click the department you want to specify as a parent.
      Example of tree view
  7. Click Save.

  8. Add members to the department.
    Proceed to the next page.
    Changing the Department Members

Adding Multiple Departments at a Time

You perform this using a CSV file.
For details, refer to the following page:
Creating and Editing Departments in Bulk

Adding a Department with the Same Name

You can add any number of departments with the same names by specifying a unique department code to each department, to handle the case like the example below where "Group 1" and "Group 2" exist in multiple departments.

Example of a Department
  • Sales Division
    • Domestic Sales Department
      • Group 1
      • Group 2
    • International Sales Department
      • Group 1
      • Group 2

There are two ways to enter the department code.

  • Method 1: Manually entered by an administrator
    Administrators can configure the descriptive code that tells what kind of department it is (for example, "domestic_sales_group1").

  • Method 2: Automatically entered by the system (no action performed by administrators)
    You cannot specify the string to be used for the department code since it is configured by the system.
    When you add a new department, it is easier and recommended to let the system decide the department code which can be changed later as needed.