Adding Departments

Article Number:020162

This page describes how to add departments.

Adding Departments One by One

  1. Click gear shaped administration menu icon in the header.

  2. Click Users & System Administration.
    Accessing Kintone Users & System Administration

  3. Click Departments & Users.

  4. Click New Department.
    Screenshot: "New Department" is highlighted

  5. Enter the values such as department name and department code.
    Field Description Screenshot: The department-related fields are displayed

  6. Click Save.

  7. Add members to the department.
    Proceed to the next page.
    Changing the Department Members

Adding Multiple Departments at a Time

You perform this using a CSV file.
For details, refer to the following page:
Adding and Editing Departments in Bulk

Field Description

Describes each field in the "New Department" screen.


Display Name

Enter the division/section name according to the actual organization chart.

Localized Name

Enter the department name in the language that the users can display.
For example, you can type "営業部" for users who use Japanese or "Sales.Div" for users who use English.

Department Code

A string to identify the department. Make sure you type the string which has not already been used for different department.

When Automatically Created by the System

If you save the department without entering the department code, the system configures the department code.
The department code can be changed later, if necessary.

When Manually Entered by Administrators

You can specify any string as an department code.
For example, if you specify "domestic_sales_group1" as the department code, the code clearly tells the type of the department.

Parent Department

You configure it only when you create a hierarchy of departments.
You can select a parent department from existing departments.
For example, if you want to add a "Accounting Department", specify "Administrative Division" as a parent department. Screenshot: how to find and click the target parent department


Enter the short description of the department and the attributes of members.
Only Kintone Users & System Administrators can check this description.

Adding a Department with the Same Name as the Existing Department

By specifying different department codes, you can add multiple departments with the same name.
To differentiate multiple departments with the same name, use "Description" of the department.