Items of User Information

Article Number:020245

Items of user information are categorized into the following two sections.

  • Basic Items
  • Optional Items

Basic Items

User information used in all areas of

Profile Picture

Select an image file with a size of 800 KB or less.


Display Name

Enter the name of the user that will appear in These items are mandatory and cannot be omitted.
Usage Example of "Display Names"

Surname, Given Name

Enter the surname and given name of the user.

Phonetic Name

Enter the phonetic surname and given name of the user.

Displaying Names in Other Languages

For "Display Name", "Surname" and "Given Name", user names can be entered in languages such as Thai, Malay, and Filipino in addition to the display languages in Kintone.
Notations of user names can also be specified in each display language in Kintone by using "Localized Name".
Localized Name

Login Name

An identifier used to log in to Kintone. These items are mandatory and cannot be omitted.
Rules for Login Name

E-mail Address

An e-mail address that the user uses.
This is used for e-mail notifications from the services and for resetting passwords.
Do not set a shared e-mail address.


Set a status for the user.
Click this to switch between "Active" and "Inactive".
Users with "Inactive" status cannot access to

Available Services

Services under contract and trial are listed.
Select the service names that you want to allow the user to use.
Changing Available Services (by Users)


Specify a department to which the user belongs and assign a job title to the user.
For details on the steps, refer to the following pages:

Priority Department

Specify a primary department to display in the fields such as Profile when a user belongs to multiple departments.
Other users can easily identify the main (primary) department of the user when the user belong to multiple departments.

Two-Factor Authentication

The Two-Factor Authentication setting status appears.
Disable appears only to users who activated two-factor authentication.

If an administrator needs to prohibit users to use two-factor authentication in case of incidents such as lost mobile devices, click Disable.
To enable it again, the users themselves need to reconfigure it from their Profile.
Configure Two-Factor Authentication


Enter phone numbers (such as the user's extension and the department phone number) as necessary.


Enter URL such as the company website URL.
Ask users to enter their URLs for their SNS accounts and portfolios, if necessary.
Changing Profiles

Optional Items

This section includes the optional information (such as the contact or the hire date) or configuration items for user preferential languages or time zones.

By default, the following items are available.


Enter an extension number or mobile phone number.

Skype Name

When a Skype name is set, users can start Skype from a link on the "Profile" screen.


Select the language used in

Time Zone

Select the time zone used in
List of Time Zones

Localized Name

Enter a name to be displayed in the specified language.
Displaying Localized User Names in Display Language

Employee ID

Enter the ID of the employee.

Hire Date

Enter the hire date.


Enter the birthday.

Display Order

Enter an eight-digit integer greater than or equal to zero to specify the display order of the user.
User lists sort users in ascending order of this value.
Changing the Display Order of Users

About Me

Enter as needed.

Custom Fields

You can add fields to the user information. For details, refer to the following page:
Adding Custom Fields