User Details Fields
Fields for user details are categorized into the following two sections.
- Basic Fields
- Optional Fields
Basic Fields
User information used in all areas of kintone.com.
Fields with "*" are required.
Profile Picture
Select an image file with a size of 800 KB or less.
Name
Display Name
Enter the name of the user that will appear in kintone.com.
Usage Example of Display Names
Surname, Given Name
Enter the surname and given name of the user.
Phonetic Name
Enter the phonetic surname and given name of the user.
Displaying Names in Other Languages
For "Display Name", "Surname" and "Given Name", user names can be entered in languages such as Thai, Malay, and Filipino in addition to the display languages in Kintone.
Notations of user names can also be specified in each display language in Kintone by using Localized Name.
Login Name
An identifier used to log in to Kintone.
Rules for Login Name
E-mail Address
An e-mail address that the user uses.
This is used for e-mail notifications from the services and for resetting passwords.
Do not set a shared e-mail address.
Status
Set a status for the user.
Click this to switch between "Active" and "Inactive".
Users with "Inactive" status cannot access to kintone.com.
Available Services
Services under contract and trial are listed.
Select the service names that you want to allow the user to use.
Changing Available Services (by Users)
Department
Specify a department to which the user belongs and assign a job title to the user.
For details on the steps, refer to the following pages:
Priority Department
Specify a primary department to display in the fields such as Profile when the user belongs to multiple departments.
Two-Factor Authentication
The Two-Factor Authentication setting status appears.
Disable only appears to users who activated two-factor authentication.
If an administrator needs to prohibit users to use two-factor authentication in case of incidents such as lost mobile devices, click Disable.
To enable it again, the users themselves need to reconfigure it from their Profile.
Configure Two-Factor Authentication
Phone
Enter phone numbers (such as the user's extension and the department phone number) as necessary.
URL
Enter URL such as the company website URL.
Ask users to enter their URLs for their SNS accounts and portfolios, if necessary.
Changing Profiles
Optional Fields
This section includes the optional information (such as the contact or the hire date) or configuration fields for user preferential languages or time zones.
By default, the following fields are available.
Contacts
Enter an extension number or mobile phone number.
Skype Name
When a Skype name is set, users can start Skype from a link on the "Profile" screen.
Language
Select the language used in kintone.com.
Time Zone
Select the time zone used in kintone.com.
List of Time Zones
Localized Name
Enter a name to be displayed in the specified language.
Displaying Localized User Names in Display Language
Employee ID
Enter the ID of the employee.
Hire Date
Enter the hire date.
Birthday
Enter the birthday.
Display Order
Enter an eight-digit integer greater than or equal to zero to specify the display order of the user.
User lists sort users in ascending order of this value.
Changing the Display Order of Users
About Me
Enter as needed.
Custom Field
It is not displayed by default.
Additional custom fields, if any, follow "Localized Name".
Adding Custom Fields