Items of user information are categorized into the following two sections.

• Basic Fields
• Optional Fields

User information used in all areas of kintone.com.

Select an image file with a size of 800 KB or less.

• Profile Picture Size
• File Format of Profile Pictures

Enter the name of the user that will appear in kintone.com. These items are mandatory and cannot be omitted.
Usage Example of Display Names

Enter the surname and given name of the user.

Enter the phonetic surname and given name of the user.

For "Display Name", "Surname" and "Given Name", user names can be entered in languages such as Thai, Malay, and Filipino in addition to the display languages in Kintone.
Notations of user names can also be specified in each display language in Kintone by using Localized Name.

An identifier used to log in to Kintone. These items are mandatory and cannot be omitted.
Rules for Login Name

An e-mail address that the user uses.
This is used for e-mail notifications from the services and for resetting passwords.
Do not set a shared e-mail address.

Set a status for the user.
Click this to switch between "Active" and "Inactive".
Users with "Inactive" status cannot access to kintone.com.

Services under contract and trial are listed.
Select the service names that you want to allow the user to use.
Changing Available Services (by Users)

Specify a department to which the user belongs and assign a job title to the user.
For details on the steps, refer to the following pages:

• Managing Departments
• Managing Job Titles

Specify a primary department to display in the fields such as Profile when the user belongs to multiple departments.

The Two-Factor Authentication setting status appears.
Disable only appears to users who activated two-factor authentication.

If an administrator needs to prohibit users to use two-factor authentication in case of incidents such as lost mobile devices, click Disable.
To enable it again, the users themselves need to reconfigure it from their Profile.
Configure Two-Factor Authentication

Enter phone numbers (such as the user's extension and the department phone number) as necessary.

Enter URL such as the company website URL.
Ask users to enter their URLs for their SNS accounts and portfolios, if necessary.
Changing Profiles

This section includes the optional information (such as the contact or the hire date) or configuration fields for user preferential languages or time zones.

By default, the following fields are available.

Enter an extension number or mobile phone number.

When a Skype name is set, users can start Skype from a link on the "Profile" screen.

Select the language used in kintone.com.

Select the time zone used in kintone.com.
List of Time Zones

Enter a name to be displayed in the specified language.
Displaying Localized User Names in Display Language

Enter the ID of the employee.

Enter the hire date.

Enter the birthday.

Enter an eight-digit integer greater than or equal to zero to specify the display order of the user.
User lists sort users in ascending order of this value.
Changing the Display Order of Users

Enter as needed.

You can add items to the user information. For details, refer to the following page:
Adding Custom Fields