User Details Fields

Article Number:020245

Fields for user details are categorized into the following two sections.

  • Basic Fields
  • Optional Fields

Basic Fields

User information used in all areas of kintone.com.
Fields with "*" are required.
Screenshot: Edit User screen. Basic fields are displayed

Profile Picture

Select an image file with a size of 800 KB or less.

Name

Display Name

Enter the name of the user that will appear in kintone.com.
Usage Example of Display Names

Surname, Given Name

Enter the surname and given name of the user.

Phonetic Name

Enter the phonetic surname and given name of the user.

Displaying Names in Other Languages

For "Display Name", "Surname" and "Given Name", user names can be entered in languages such as Thai, Malay, and Filipino in addition to the display languages in Kintone.
Notations of user names can also be specified in each display language in Kintone by using Localized Name.

Login Name

An identifier used to log in to Kintone.
Rules for Login Name

E-mail Address

An e-mail address that the user uses.
This is used for e-mail notifications from the services and for resetting passwords.
Do not set a shared e-mail address.

Status

Set a status for the user.
Click this to switch between "Active" and "Inactive".
Users with "Inactive" status cannot access to kintone.com.

Available Services

Services under contract and trial are listed.
Select the service names that you want to allow the user to use.
Changing Available Services (by Users)

Department

Specify a department to which the user belongs and assign a job title to the user.
For details on the steps, refer to the following pages:

Priority Department

Specify a primary department to display in the fields such as Profile when the user belongs to multiple departments.

Two-Factor Authentication

The Two-Factor Authentication setting status appears.
Disable only appears to users who activated two-factor authentication.

If an administrator needs to prohibit users to use two-factor authentication in case of incidents such as lost mobile devices, click Disable.
To enable it again, the users themselves need to reconfigure it from their Profile.
Configure Two-Factor Authentication

Phone

Enter phone numbers (such as the user's extension and the department phone number) as necessary.

URL

Enter URL such as the company website URL.
Ask users to enter their URLs for their SNS accounts and portfolios, if necessary.
Changing Profiles

Optional Fields

This section includes the optional information (such as the contact or the hire date) or configuration fields for user preferential languages or time zones.

Screenshot: Edit User screen. Other fields are displayed

By default, the following fields are available.

Contacts

Enter an extension number or mobile phone number.

Skype Name

When a Skype name is set, users can start Skype from a link on the "Profile" screen.

Language

Select the language used in kintone.com.

Time Zone

Select the time zone used in kintone.com.
List of Time Zones

Localized Name

Enter a name to be displayed in the specified language.
Displaying Localized User Names in Display Language

Custom Field

It is not displayed by default.
Additional custom fields, if any, follow "Localized Name".
Adding Custom Fields

Employee ID

Enter the ID of the employee.

Hire Date

Enter the hire date.

Birthday

Enter the birthday.

Display Order

Enter an eight-digit integer greater than or equal to zero to specify the display order of the user.
User lists sort users in ascending order of this value.
Changing the Display Order of Users

About Me

Enter as needed.