Adding Job Titles

Article Number:020208

This section describes how to add job titles.

Adding Job Titles One by One

  1. Click gear shaped administration menu icon in the header.

  2. Click "Users & System Administration".
    Accessing Kintone Users & System Administration

  3. Click Job Titles.
    Screenshot: "Job Titles" is highlighted

  4. Click Add.
    Screenshot: "Add" is highlighted

  5. Enter the values such as job title and job title code.
    Screenshot: The entry fields for job title are displayed

    Field Description
    Name It will be displayed on the profile screen.
    Enter the job title name actually used in the organization that is using Kintone.
    Job Title Code A string to identify the job title.
    Make sure you type the string which has not already been used for different job title code.
    If you leave the field empty, an automatically generated code is configured.
    Adding a Job Title with the Same Name
    Description Enter the short description of the job title and the attributes of members.
    You can check this description only in Kintone Users & System Administration. It will not be displayed on the screen of any other services.
  6. Click Save.

  7. Configure a job title for the target user.
    Proceed to the next page.
    Assigning Job Titles to Users

Adding Multiple Job Titles at a Time

You perform this using a CSV file.
For details, refer to the following page:
Creating and Editing Job Titles in Bulk
Creating and Editing Department Memberships in Bulk

Adding a Job Title with the Same Name

You can add any number of job titles with the same names by specifying a unique job title code to each job title, to handle the case like the example below where "Leader" and "Manager" exist in multiple departments.

Example of a Department
  • Sales Division
    • Domestic Sales Department
      • User A (Manager)
      • User B
        :
    • International Sales Department
      • User C (Manager)
      • User D
        :

There are two ways to enter the job title code.

  • Method 1: Manually entered by an administrator
    They can configure the descriptive code that tells what kind of job title it is (for example, "manager_domestic_sales").

  • Method 2: Automatically entered by the system (no action performed by administrators)
    You cannot specify the string to be used for the job title code since it is configured by the system.
    When you add a new job title, it is easier and recommended to let the system decide the job title code which can be changed later as needed.