Department Access Control
Department access control is a feature to restrict access to view department information and profiles of other users in different departments.
If department access control is enabled, the following restrictions will be applied.
- Restrictions on viewing user profiles
- Restrictions on search
- Restrictions on viewing items and options
Using user selection fields and recipients of comments are also restricted.
Example of Restricting Access to View User Profiles
If you added multiple affiliated companies in Kintone and enable department access control, the view access of user profiles will be restricted as follows:
|Affiliated Company A||Affiliated Company B|
- If department access control is not enabled:
The "Affiliated Company A" members can view not only the profiles of other members in the same company but also the profiles of User D and User E in a different company.
- If department access control is enabled:
User A can only view the profiles of "Affiliated Company A" members.
The profiles of User D and User E in a different company are not accessible.
Enabling Department Access Control
Read the following page to check what kind of restriction will be applied.
Kintone Help: Restricting Visibility of Departments and User Details Across Different Top-Level Departments
Check the department that the user belongs to.
When department access control is enabled, only users who belong to the same top-level department can mutually access their profiles and department details. If they belong to the different top-level departments, they cannot access one another.
Before enabling department access control, make sure you change the members as necessary.
Access the "Kintone Users & System Administration" screen.
- Click in the header.
- Click "Kintone Users & System Administration".
Click Department Access Control.
Select "Limit access across departments".
Notify users of restrictions on accessing profiles and department information, as necessary.