Available field combinations for app actions

Article Number:040486

Whether fields can be paired together in the app action settings is determined by their field types. Screenshot: "Field mappings" is highlighted on the settings screen for an action

You can generally use the same field type for both the source and destination.
However, the mappings that are possible vary depending on the field type.

For details, refer to the table below.

Available field combinations for app actions

Source field/data Fields that can be set as the destination field
Record permalink
  • Link fields
    If URL is selected for Type in the field settings
  • Lookup fields
    If the field's reference source is a Link field and URL is selected for Type in the Link field's settings
Text area fields Text area fields
  • Text fields
  • Lookup field (If the field's reference source is a Text field)
  • Text fields
  • Lookup fields
    • If the field's reference source is a Text field
    • If the field's reference source is a Link field
  • Link fields
  • Number fields
  • Lookup field (If the field's reference source is a Number field)
  • Number fields
  • Lookup fields
    • If the field's reference source is a Number field
    • If the field's reference source is a Record number field
Calculated fields
  • Number fields
  • Lookup fields
    • If the field's reference source is a Number field
    • If the field's reference source is a Record number field
  • Record number fields
  • Lookup field (If the field's reference source is a Record number field)
  • Number fields
  • Lookup fields
    • If the field's reference source is a Number field
    • If the field's reference source is a Record number field
  • Link fields
  • Lookup field (If the field's reference source is a Link field)
  • Text fields
  • Lookup fields
    • If the field's reference source is a Text field
    • If the field's reference source is a Link field and the same option (URL, telephone number, or email address) is selected for Type in the Link field and the app action's source field
  • Link fields
    If the same option (URL, telephone number, or email address) is selected for Type in the Link field and the app action's source field
Date and time fields Date and time fields
Date fields Date fields
  • User selection fields
  • Created by fields
  • Updated by fields
 User selection fields
Department selection fields Department selection fields
Group selection fields Group selection fields
Time fields Time fields
Rich text fields Rich text fields
Created datetime fields Date and time fields
Updated datetime fields Date and time fields
Drop-down fields Drop-down fields
Radio button fields Radio button fields
Multi-choice fields Multi-choice fields
Check box fields Check box fields
Fields in a table Fields in a table

Points to note when copying values from fields with options

When copying values from a Drop-down, Radio button, Multi-choice, or Check box field, note the following:

  • The value of the source field is pushed to the destination field if the name of the option selected in the source field matches the name of any of the options configured for the destination field.
    • If there is no matching option name, the default value set for the destination field is selected.
      However, if the destination field is a Drop-down field that has no default value set, none of the options will be selected.
    • If field options have localized names in different languages set in the Localization settings, the option names in the source and destination must match in the display language set for the user who executes the app action. If localized names in the user's display language are not set for the options, the default names are compared.

Points to note when copying fields in tables

When copying fields in tables in the app action settings, make sure to keep in mind the following points. Generally, it is easier to configure copying data from one table to another.

  • A field in a table cannot be copied to a field outside of a table.

  • A field outside of a table cannot be copied to a field in a table.

  • Record permalinks cannot be copied to a field in a table.

  • Fields in different tables cannot be copied to a single table. If you try to do so and save the settings, the following error message will appear:
    "Cannot copy fields from multiple tables into one table."

Limitations

  • Attachment fields cannot be specified as a destination field.
  • It is not possible to copy values from fields in a related record list.
  • If you use an app action to copy record numbers in an app with an app code set, only the numbers will be copied to the destination field. The app code that is displayed together with the numbers will not be copied.
  • In guest space apps, only apps in the same guest space can be specified as the destination app.
    Also, a guest space app cannot be specified as the destination app in an app that doesn't belong to a guest space.