Checking Apps on the "App Management" Screen

Article Number:04012

In the Apps section on the "App Management" screen, you can check the details of the apps for which you have management permission.
You can also filter the apps to display only those you created.

Descriptions of the items in the Apps section

The details of the items displayed in the Apps section are described below.
Items displayed in the Apps section vary depending on your environment and your license plan.

The Apps section

Item Description
ID Displays the app ID, which is automatically assigned to individual apps.
Name Displays the app name.
When you click the app name, the app opens. If an app is currently under development and not yet activated, the app name is not clickable.
Change Settings When you click the setting button, the setting screen for the app opens.
Space Where App Belongs To Displays the space to which the app belongs.
When you click the space name, the portal screen of the space opens.
If (None) is displayed for an app, it means that the app does not belong to any space.
App Group Displays which app group the app belongs to.
For details, refer to What Are App Groups?
Status Displays the status of the app.
  • Not Activated: The app is under development and not yet activated.
  • Activated: The app has been activated.
  • Changed: The app has been activated but changes to the setting have not yet been applied to the actual environment.
Last Updated Date of Record Displays the date when a record was last added or edited in the app.
The date displayed in the Last Updated Date of Record column is updated when any of the following actions is carried out:
  • Adding or editing a record on the "Add New Record" or "Edit Record" screen
  • Adding or editing a record(s) by importing a file (Excel/CSV)
  • Adding or editing a record(s) using an API
The date displayed in the Last Updated Date of Record column is not updated by the following actions:
  • Changing the process management status or assignees
  • Posting a comment
  • Deleting a record
  • Performing an action in the test environment
If no record has been added or edited in an app since the app was created, the date when the app was created is displayed for the app.
If an app was created before the update in January 2021 and no record in the app has been added or edited since the update, (No data) is displayed for the app.

For more information on the Last Updated Date of Record column and how to check and organize apps using this column, refer to the following page:
Using Last Updated Date of Record to Check and Clean up Apps
Records Displays the number of records registered in the app.
If the app is under development and not yet activated, a zero ('0') is displayed.
Fields Displays the number of fields placed in the app.
The following fields are not counted in the number of fields:
  • Created by
  • Updated by
  • Created datetime
  • Updated datetime
  • Record number
  • Label
  • Blank space
  • Border
  • Categories
  • Process management status (status)
  • Process management assignees
"Field group" and "Table" fields themselves are also counted in the number of fields. For example, if a "Table" field contains a "Check box" field and a "Text" field, the total number of fields is three.
If the app is under development and not yet activated, a zero ('0') is displayed.
API Requests per Day Displays the number of requests via API on the day.
The number of API requests is not counted for the apps that are under development and not yet activated and apps in the Private app group.
Attachment Size Displays the total size of the following attachments in the app.
  • Files added to the "Attachment" field of records in the app
  • Files included in the change history of records in the app
The size of these files in the app's test environment is also counted toward the total attachment size.

The total attachment size is displayed to two decimal places, and GB is used as the unit of measure. Note that if the size is larger than 0 GB and smaller than 0.01 GB, "0.01 GB" is displayed.
To check the size more precisely, download the list of apps in CSV format. This allows you to check the size in bytes.

Values in this column are updated daily.
Customized Displays Yes when any of the following is configured:
  • JavaScript and CSS customization
  • Views in the "Custom view" format
  • Plug-in
If none of the customization mentioned above is configured, No is displayed.
Created by Displays the creator of the app.
Created Datetime Displays the date and time when the app was created.
The date and time is displayed regardless of the app status ("Not Activated" or "Activated").
Settings: Updated By Displays the user who last updated the settings of the app.
Settings: Updated Datetime Displays the date and time when the settings of the app were last updated.

You can click the name of the following columns to sort apps into ascending or descending order.

  • ID, Name, Space Where App Belongs To, App Group, Status, Last Updated Date of Record, Records, Fields, API Requests per Day, Attachment Size, Created By, Created Datetime, Settings: Updated by, Settings: Updated Datetime

Displaying only the apps created by you in the Apps section

By selecting Apps you have management permissions (Only you created) from the Apps to display drop-down list, you can display only the apps you created.
Changing the apps to display

You can use this feature to find the app you are currently developing and resume the configuration or to organize or delete the apps you created.