What Are App Groups?

An app group enables you to manage permissions for multiple apps collectively.
You can grant permissions for creating and managing apps to multiple apps at a time.

Every app belongs to one of the app groups. When you create an app, it will belong to the "Public" app group by default.
In addition to the "Public" app group, Kintone System Administrators can create any app group as needed.

The following section describes the details of app groups.

Predefined App Groups

Kintone has the following predefined app groups. You cannot delete these app groups.

Public

  • When you create an app, it will belong to the "Public" app group by default.
    You can change the default app group ("Public") to another app group.
  • By default, when the apps belong to the "Public" app group, they are visible to all users.
  • You can configure the permissions of the app group to restrict specific users from creating or using apps.
  • In-space apps belong to the "Public" app group, which cannot be changed.
    An app in a private space is only accessible to the members of that space.

Private

  • The apps that belong to the Private app group are available only to the users who created the apps.
    Only users who created the apps can view those private apps in the Apps section of the portal or on the App Management screen of the system administration.
  • All users with permissions to create apps can create apps that belong to the Private app group.

Creating and Managing App Groups

On the system administration screen, you can create new app groups other than predefined app groups.
Creating or managing app groups requires the "App groups settings" permission. You can configure it as one of the permissions for Kintone System Administrators.

Permissions Required for Creating and Managing App Groups

Setting permissions

Only users granted permissions on operations for Managing App Groups can create and manage app groups.

Users who are granted permission only for the "App group settings (View only)" cannot perform the following actions.

  • Create app groups
  • Edit App Group Name
  • Save changes to the permissions for app groups.
  • Delete app groups

You also should grant "System administration" permissions to users to whom you want to allow operations on "Managing App Groups" or "App group settings (View only)" screens.
Setting Kintone System Administrators

Creating App Groups

You can create it from the App Groups screen in the system administration.
For details, refer to "Adding an App Group".

What You Can Do with the Created App Groups

For the created app groups, you can allow or disallow users, groups, and departments to perform the following actions.

  • Create apps that are assigned to the group
  • Manage, use, and delete apps that are assigned to the group
    Users cannot perform actions that are not allowed by the app group, regardless of whether the actions are allowed by the app's permission settings.

Checking App Groups

You can check the app groups where apps belong to in the following ways.