When You Want More Users to Create Apps

Article Number:040762

When you are restricting creating apps to certain users, you may think it would be better if you could create a state where more users can create apps while keeping it easy to manage. In such a case, you may want to consider allowing users to freely create apps only in a specific place (space).

When you restrict creating apps to certain users, other users will not be able to create apps anywhere in Kintone (that is, Portal or any of the spaces). However, by configuring certain settings in combination, you can allow users to create apps only in a specific place (space).

Key Points for Configuring the Settings

  • Use spaces as the place to create apps. Categorize your spaces into the following two usage groups and configure the setting as described below. You need to configure each space separately.

    • Spaces where you want users to freely create apps:
      Allow all users who are granted permission for creating apps to create apps.

    • Other spaces (Spaces you want to manage fully):
      Restrict the ability to create apps to space administrators.

  • Configure the Kintone setting in such a way as to prohibit all users from creating apps outside of spaces.


By configuring the above settings in combination, you will be able to allow users to freely create apps only in a specific space. The following section describes the setting procedure in detail.

Example Setting to Allow Users to Create Apps Only in a Specific Space

Here, you will create four spaces, which are spaces A, B, C, and D. You will configure the settings in such a way as to allow users to freely create apps only in space A.

  • A space where you want users to freely create apps: Space A
    Allow all users who are granted permission for creating apps to create apps.

  • Other spaces (Spaces you want to manage fully): Spaces B, C, and D
    Restrict the ability to create apps to space administrators.

  1. Grant the permissions listed below to all the users you want to allow to create apps. This is necessary because users without the following permissions cannot create apps in spaces.

  2. Create spaces B, C, and D (the spaces you want to manage fully).
    Creating Spaces

  3. On the Appearance tab on the space setting screen for each of the three spaces, select the Only allow space administrators to create apps check box.
    Restricting the Creation of Apps in a Space to Certain Users

    You have restricted the ability to create apps in the spaces to respective space administrators.

  4. On the Members tab on the space setting screen for each of the three spaces, add users you want to allow to create apps in the corresponding space, select the Administrator check box for all these users, and click Save.

    Now, only the users who have their check box selected can create apps in the corresponding space.

  5. Create space A (the space where you want users to freely create apps).
    Creating Spaces


    Now, only specific users can create apps in spaces B, C, and D, while in space A, all users with the permission for creating apps can create apps. However, it is still possible for users to create apps outside of spaces. Follow the step below to prohibit this.

  6. In the Feature Activation setting in Kintone Administration, uncheck the Allow users to create apps that do not belong to any space check box.
    Feature Activation

    Now, no users can create apps outside of spaces.

You have successfully configured the settings to allow users to freely create apps only in a specific space (space A).