Types of Administrators and Permissions

Article Number:04058
In Kintone, there are mainly four types of administrators; in addition to administrators who configure settings related to entire Kintone, there are other administrators such as app administrators for each app and administrators for each space.

This article describes details about each type of administrators, including what they can do and how to set them.

Kintone Users & System Administrator

What Kintone Users & System Administrators can do

This type of administrators can manage user information, security settings, and so on.

Examples of actions that can be carried out

  • Add/delete departments or users
  • Configure services for users to use
  • View and download audit logs
  • Configure security on login and restrict permissions
  • Issue client certificates
  • Contact support

How to access Users & System Administration

Click the Settings icon (the gear-shaped icon at the top of Kintone), then click Users & System Administration.

Screenshot: Clicking "Users & System Administration"

How to check Kintone Users & System Administrators

Access Users & System Administration and click Administrators under User Administration. The Administrators section on the screen lists users who are appointed as Kintone Users & System Administrators.
This type of administrators can be changed as necessary. For details, refer to the following page:
Configuring Kintone Users & System Administrators

Kintone Administrator

What Kintone Administrators can do

These administrators can configure settings related to all of Kintone.

Examples of actions that can be carried out

  • Configuring permissions to create apps and spaces
  • Creating app templates and space templates
  • Managing apps and spaces
  • Applying system-wide customization for entire Kintone
  • Configuring the Update Options setting
  • Registering plug-ins
  • Editing the Announcement section of Portal
  • Configuring Portal

Permissions that can be set by Kintone Administrators

  • System administrative permission (Kintone administrative permission)
  • Permission to create apps
  • Permission to create spaces
  • Permission to create guest spaces
  • Permission to manage or view app groups

How to access Kintone Administration

Click the Settings icon (the gear-shaped icon at the top of Kintone), then select Kintone Administration.

Screenshot: Clicking "Kintone Administration"

How to check Kintone Administrators

Access Kintone Administration and click Permission Management. Users who have the System administration option selected are {{ < kintone >}} Administrators.
This type of administrators can be changed as necessary. For details, refer to the following page:
Assigning Kintone Administrators

App administrator

What app administrators can do

Each app has its own app administrators. App administrators of an app can change the settings of that particular app. An app list is available for you to check which apps you have the app administrator permission for.

Examples of actions that can be carried out

  • Configuring the app form
  • Configuring the Process Management setting
  • Configuring the Notifications setting
  • Managing permissions related to the app

Permissions that can be set by app administrators

Permissions for the app

The following permissions can be set.

  • Permission to manage apps
  • Permission to view, add, edit, or delete records
  • Permission to export or import files

Permissions for records

App administrators can set record conditions and grant users view, edit, or delete permission for records that meet the conditions.

Permissions for fields

App administrators can configure view or edit permission for fields placed on the app form.

How to access App Settings

Click the App Settings icon (the gear-shaped icon at the upper right of the "View" screen). Screenshot: The "App Settings" icon at the upper right of the "View" screen

How to check app administrators

Access App Settings and click App under Permissions. Users who have the Manage app option selected are app administrators. By default, the user who created the app is set as the app administrator.
This type of administrators can be changed as necessary. For details, refer to the following page:
Configuring Permissions for App

Space administrator

What space administrators can do

Each space has its own space administrators. Space administrators of a space can change the settings of that particular space.

Examples of actions that can be carried out

  • Managing members of the space
  • Deciding whether to make the space private and limit access to the space to only space members
  • Deciding whether to use multiple threads

Permissions that can be set by space administrators

Space administrators can choose to set a space to private and limit the access to only space members.

How to access Space Settings

Navigate to the space, click the Options icon at the upper right of the screen, and click Space Settings.
Screenshot: Clicking the "Options" icon and "Space Settings"

How to check space administrators

Access Space Settings and select the Members tab. Users who have the Administrator option selected are space administrators. By default, the user who created the space is set as the space administrator.
This type of administrators can be changed as necessary. For details, refer to the following page:
Adding or Deleting Space Members

Example of granting permissions

If you want to restrict the ability to create apps to certain users

  • Grant the "Create apps" permission only to the users who you want to allow the action.
  • The "Create apps" permission can be set by Kintone Administrators. By default, all users are allowed to create apps.
    Configuring Permission to Create Apps

If you want to restrict the ability to delete an app to certain users

  • Set the users as the app administrators of the app.
  • App administrators can be set by the current app administrators. By default, the user who created the app is set as the app administrator.
    Configuring Permissions for App

Note that, if you set users as app administrators, they will also be able to change the settings of the app. Please give careful consideration to this before configuring the setting.

If you want to hand over the permission to change an app's settings to other users

  • Set the users as the app administrators of the app.
  • App administrators can be set by the current app administrators. By default, the user who created the app is set as the app administrator.
    Configuring Permissions for App

If you want to restrict the ability to export app data to a file to certain users

  • Grant the "Export to file" permission only to the users who you want to allow the Export to File operation.
  • The "Export to file" permission can be set by app administrators. By default, the "Export to file" permission is granted only to the user who created the app.
    Configuring Permissions for App

If you want to designate beforehand a user who can register plug-ins on Kintone

Note that, if you set users as Kintone Administrators, they will also be able to change the settings related to entire Kintone. Please give careful consideration to this before configuring the setting.

If you want to allow more users to contact support

Note that, if you set users as Kintone Users & System Administrators, they will also be able to add or remove users and change some settings including security settings. Please give careful consideration to this before adding users as the administrators.