Permissions Configured in Kintone Administration

Article Number:04062

In the Permission Management setting in Kintone Administration, you can configure permissions related to the entire Kintone. For example, you can configure permissions to create apps and to manage the system. You can decide the range of users who will be given permissions based on the number of Kintone users, usage of Kintone, and tasks carried out by users, and flexibly configure permissions accordingly.
To configure the setting, you must have system administrative permission. System administrative permission can also be granted to users on this screen.

Image

This article describes the permissions you can configure in the Permission Management setting in Kintone Administration and the steps to configure them.

Configurable Permissions

Permissions Inheritance

If you specify a department in the User, department, or group column and then select the Apply to affiliated departments check box in the Permissions inheritance column, the same permission setting is applied to users who belong to sub-departments of the specified department.

For example, if you specify "Sales Department" in the User, department, or group column and then select the Apply to affiliated departments check box, the same permission set is applied to "Sales Team 1" and "Sales Team 2," both of which are sub-departments of the Sales Department.

System Administration Permission (The setting to grant Kintone administrative permission)

If you select the Allow check box in the System administration column for a user, s/he will be given access to Kintone Administration.
Note that Kintone Users & System Administrators are granted all permissions and thus they can access Kintone Administration even if their Allow check box in the System administration column is not selected.

In Kintone Administration, you can configure settings that affect the entire Kintone.


Example:
  • Configure permissions to create apps and spaces
  • Create templates for apps and spaces
  • Manage apps and spaces
  • Apply system-wide customization in Kintone
  • Configure the Update Options setting
  • Add plug-ins
  • Edit Announcement
  • Configure Portal

Permission for App Groups Settings

If you select the Allow check box in the App groups settings or App group settings (View only) column for a user, s/he will be able to perform the actions described below. Note that, to allow a user to perform these actions, you also need to grant the user the "System administration" permission.

  • When the Allow check box in the App groups settings column is selected for a user, s/he will be able to create and manage app groups.

  • When the Allow check box in the App group settings (View only) is selected for a user, s/he will only be able to view app groups. The following actions are not allowed:

    • Create app groups
    • Edit app group names
    • Save changes to the permissions for app groups
    • Delete app groups

Create Apps Permission

If you select the Allow check box in the Create apps column for a user, s/he will be able to create apps.
By default, all users are allowed to create apps.

Create Spaces Permission

If you select the Allow check box in the Create Spaces column for a user, s/he will be able to create spaces.
By default, all users are allowed to create spaces.

Create Guest Spaces Permission

If you select the Allow check box in the Create Guest Spaces column for a user, s/he will be able to create guest spaces.
By default, only Kintone Users & System Administrators are allowed to create guest spaces.

Steps

  1. Click the Settings button Settings menu on the upper right side of the screen to open Kintone Administration. Opening Kintone Administration

  2. Click Permission Management under Permissions.

  3. If you want to add a user, department, or group, click Add and specify a user, department, or group for which you want to configure permission in the User, department, or group column.

  4. Select or deselect the check box for the permission you want to configure.

  5. If you want to change the priority for the permission set, drag and drop Priority change icon in the Priority column.

  6. Click Save on the upper left side of the screen.

Priority for Permission Sets

When multiple permission sets are configured, any permission set that is located higher on the list takes precedence.
For example, if you configure the "Create apps" permission as shown in Example 1, only John Jones can create apps.

Example 1:
User, department, or group Create apps
John Jones Allow
Everyone Deny

If you configure the permission as shown in Example 2, all users except for John Jones can create apps.
Example 2:
User, department, or group Create apps
John Jones Deny
Everyone Allow