Managing Apps Using an App List in CSV Format

Article Number:040736

On the "App Management" screen, you can download a list of apps for which you have administrative permission as a CSV file. * Only Kintone Users & System Administrators can perform this action.

This is useful if you want to keep the list of existing apps, analyze usage statuses of the apps, organize/delete increased apps, etc.

You can use this CSV file for various purposes as described below.

Combining with Other Data

For example, you can use information on login names together with a CSV file containing user information, to check the app of which creator has been deleted.
See the steps to export existing user information to a file.

Utilizing Excel for Managing Apps Easier

You can open the exported CSV file in Excel for various purposes. For example, you can sum up the number of apps created by each user, or filter apps by using the number of records/last updated datetime as filter condition, to check the app usage statuses.
You can also add a field to describe the intended uses of apps. This helps you to understand apps without opening them.

Creating an App to Manage Apps

You can use the downloaded CSV file to create an app to manage apps.

It is useful when you want to combine filter conditions (for example, number of fields, last updated datetime) to check whether there is any app which is no longer used.
You can also open apps using app URLs to check their contents, and delete unnecessary apps.

In the following section, we describes how to create a new app with the downloaded CSV file.

Creating an App

Follow the steps described in the "Creating App from CSV File" page, to import a CSV file containing a list of apps.

Since the character encoding of the imported CSV file is "UTF-8 with BOM", you must set the character encoding to "Unicode (UTF-8)" on the preview screen.

Then, check if auto-suggested field types are correct.
By setting the field type of "Created by (Login Name)" and "Settings: Updated by (Login Name)" to "User selection", you can associate them with user information.
If there is any item that you do not want to import to your app, select "(Skip this row)".

Click Create to complete the app creation.