Managing Guests
On the guest management screen, you can view a list of guests who have joined guest spaces and the guest license usage. Additionally, you can perform the following actions on guests:
- Change the status of a guest
A guest whose status is "Inactive" cannot access Kintone. - Change the password of a guest
Note that you cannot change the password of a guest whose account is linked to a Kintone account under a different domain. - Delete a guest
The following sections describe the procedures for each action.
Change the Status of a Guest
You can change the status of a guest to Active or Inactive.
-
Click Settings
in the upper right of the screen to open Kintone Administration.
-
Open Guest Management.
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Click the Edit icon
for the user whose status you want to change.
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Select Active or Inactive and then click Save.
Change the Password of a Guest
Administrators can change the passwords of guests.
-
Click Settings
in the upper right of the screen to open Kintone Administration.
-
Open Guest Management.
-
Click the Edit icon
for the user whose password you want to change.
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Enter a new password twice and then click Save.
Delete a Guest
You can delete guests from Kintone.
A deleted guest can no longer log into Kintone nor will they appear as a member in guest spaces.
-
Click Settings
in the upper right of the screen to open Kintone Administration.
-
Open Guest Management.
-
Click the Delete icon
for the user you want to delete, and then click Delete.
Login Security Settings That Are Applied to Guests
Some login security settings that are configured in Kintone Users & System Administration are applied to guests. Please note that some settings will not be applied.
The details are as follows:
| Field | Apply | Notes |
|---|---|---|
| Enable auto-complete for the login name | Always disabled | |
| Allow Web browsers to save login name and password | Never allowed | |
| Allow users to skip login step | Never allowed | |
| Allow users to change password | Users can change their passwords at any time. | |
| Force users to change their password on first login | ||
| Allow users to reset password | Users can reset their passwords at any time. | |
| User Password Minimum Length (characters) | ✔ | |
| Password complexity requirements | ✔ | |
| Allow users to use login name as password | ✔ | |
| Password Reuse Limit | ✔ | |
| Password Expiration | ✔ | |
| Account Lockout | Never locked out | |
| Session expiration | ✔ | |
| Enable SAML authentication | Always disabled |
Please note that IP address restrictions are not applied to the login screen for guests.
We recommend that you use 2-step verification to enhance authentication.
For details on 2-step verification, see "Enabling 2-Step Verification Authentication for Guests" page.