Guest Management
On the "Guest Management" screen, you can check the usage status of guest licenses or view a list of guests who have joined guest spaces.
In the Guest Users, you can perform the following actions for guests.
The following sections describe the steps for each action.
Changing the Status of a Guest
You can change the status of a guest to Active or Inactive.
A guest cannot access Kintone when their status is Inactive.
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Click Settings
at the upper right of the screen and open Kintone Administration.
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Open Guest Management.
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Click the Edit button
for the user whose status you want to change.
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Select Active or Inactive and then click Save.
Changing the Password of a Guest
System Administrators can change the passwords of guests.
However, you cannot change the password of a guest whose account is linked to a Kintone account under a different domain.
You can also check the e-mail address used for login, if necessary.
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Click Settings
at the upper right of the screen and open Kintone Administration.
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Open Guest Management.
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Click the Edit icon
for the user whose password you want to change.
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Enter a new password twice and then click Save.
You can also find the e-mail address used for login in the E-mail Address field.
Deleting a Guest
You can delete guests from Kintone.
A deleted guest can no longer log into Kintone nor will they appear as a member in guest spaces.
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Click Settings
at the upper right of the screen and open Kintone Administration.
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Open Guest Management.
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Click the Delete icon
for the user you want to delete, and then click Delete.
Login Security Settings Applied to Guests
Some of the items in the Login Security settings configured in Kintone Users & System Administration are applied to guests, while some are not.
The details are as follows:
| Item | Applicable | Notes |
|---|---|---|
| Enable SAML authentication | Always disabled. | |
| Minimum Number of Characters for the User Password | ✔ | |
| Password complexity requirements | ✔ | |
| Allow users to use login name as password | ✔ | |
| Password Expiration | ✔ | |
| Password Reuse Limit | ✔ | |
| Allow users to change password | Users can change their passwords at any time. | |
| Force users to change their passwords on their next login | ||
| Allow users to reset password | Users can reset their passwords at any time. | |
| Account Lockout | Never locked out. | |
| Login session expiration | ✔ | |
| Enable auto-complete for the login name | Always disabled. | |
| Allow Web browsers to save login name and password | Never allowed. | |
| Allow users to skip login step | Never allowed. |
The mark '✔' indicates that the setting applies to guests.
Please note that IP address restrictions are not applied to the login screen for guests.
We recommend that you use two-step verification to enhance authentication.
For details on the two-step verification, refer to Enabling 2-Step Verification Authentication for Guests.