Guest Management

Article Number:04035

On the "Guest Management" screen, you can check the usage status of guest licenses or view a list of guests who have joined guest spaces.
Guest Management screen

In the Guest Users, you can perform the following actions for guests.

The following sections describe the steps for each action.

Changing the Status of a Guest

You can change the status of a guest to Active or Inactive.
A guest cannot access Kintone when their status is Inactive.

  1. Click Settings Settings menu at the upper right of the screen and open Kintone Administration.
    Opening Kintone Administration

  2. Open Guest Management.

  3. Click the Edit button Edit button for the user whose status you want to change.
    Opening a screen to edit a guest

  4. Select Active or Inactive and then click Save. Changing the status of the guest

Changing the Password of a Guest

System Administrators can change the passwords of guests.
However, you cannot change the password of a guest whose account is linked to a Kintone account under a different domain.

You can also check the e-mail address used for login, if necessary.

  1. Click Settings Settings menu at the upper right of the screen and open Kintone Administration.
    Opening Kintone Administration

  2. Open Guest Management.

  3. Click the Edit icon Edit icon for the user whose password you want to change.
    Opening a screen to edit a guest

  4. Enter a new password twice and then click Save. Changing the password You can also find the e-mail address used for login in the E-mail Address field.

Deleting a Guest

You can delete guests from Kintone.
A deleted guest can no longer log into Kintone nor will they appear as a member in guest spaces.

  1. Click Settings Settings menu at the upper right of the screen and open Kintone Administration.
    Opening Kintone Administration

  2. Open Guest Management.

  3. Click the Delete icon Delete icon for the user you want to delete, and then click Delete.
    Deleting a guest

Login Security Settings Applied to Guests

Some of the items in the Login Security settings configured in Kintone Users & System Administration are applied to guests, while some are not.
The details are as follows:

Item Applicable Notes
Enable SAML authentication Always disabled.
Minimum Number of Characters for the User Password  
Password complexity requirements  
Allow users to use login name as password  
Password Expiration  
Password Reuse Limit  
Allow users to change password Users can change their passwords at any time.
Force users to change their passwords on their next login  
Allow users to reset password Users can reset their passwords at any time.
Account Lockout Never locked out.
Login session expiration
Enable auto-complete for the login name Always disabled.
Allow Web browsers to save login name and password Never allowed.
Allow users to skip login step Never allowed.

The mark '✔' indicates that the setting applies to guests.

Please note that IP address restrictions are not applied to the login screen for guests.
We recommend that you use two-step verification to enhance authentication.
For details on the two-step verification, refer to Enabling 2-Step Verification Authentication for Guests.