You can use the search box at the top right of Kintone to enter keywords and search for records in apps, comments in spaces or on People pages, and other data.
This article covers the following topics.

• How to start a search
• Search result suggestions displayed when entering a keyword
• Overview of the "Search results" screen
• Search scope when searching all of Kintone
• Title searches
• Multi-keyword searches
• Keyword entry guidelines

Enter a keyword in the search box at the top right of Kintone and press the Enter key or click the Search icon (the magnifying glass icon). You'll then be taken to the Search results screen.

When you enter a keyword in the search box at the top right of a portal, app, or space in Kintone, apps, records, spaces, threads, and People pages will be displayed below the search box as possible search results.

Note that data you do not have permission to view will not be displayed. Also, up to three suggestions are displayed for each category.
If you click Search results, you will be brought to the Search results screen.

A search result suggestion will be displayed if any of the following data matches the keyword you enter.

• Apps
  • App code
    If your keyword exactly matches an app code, the app with that app code will appear as a suggestion.
  • App name
    If an app name matches your keyword, it will appear as a suggestion. Also, if there are apps with the Localization settings configured, localized app names will also be searched.
• Records
  • Record numbers
    Only records from apps that have an app code set will be included in the search.
• Spaces
  • Space names
• Threads
  • Thread titles
    Only threads in spaces that had the Enable multiple threads checkbox selected when they were created will be searched.
• People pages
  • Login names
  • Display names
  • Localized names
  • Phonetic surnames
  • Phonetic given names

This section describes the different parts of the search results screen.

1) Search box
2) Search range
3) Title search
4) Filter options
5) Search results

Search for a keyword by entering it in the search box.

Shows the range of the displayed search results. The following search ranges are available.

• Search in Kintone
• Search in app
• Search in space

Note that if you open an app and search for a keyword in the search box at the top right of the screen, the search range will be limited to that app.

In the same way, if you search for a keyword in the search box at the top right of a space, only data inside that space will be searched.

Displays apps, spaces, threads, or People pages that include your keyword in their title.
For details on title searches, refer to the following section.
Title searches

Use the available filter options to refine your search results.
You can filter search results by creator or creation date, as well as data type (e.g., records, attached files).
Note that the data type you can filter by depends on your search range.

Search results are displayed based on your search keyword and filter settings.

When you search all of Kintone, the following data is included in your search. Note that data you do not have permission to view is excluded from the search scope.

• Records
  The following fields can be searched.
  • ​Text fields
  • ​Text area fields
  • ​Rich text fields
  • ​Link fields
  • ​Lookup fields
    Searched if a Text field or a Link field is specified as the key field.
• Record comments
• Spaces
  • Space names
  • Space body text
• Threads
  • Thread titles
  • Thread body text
  • Thread comments
• People pages
  • Comments posted on People pages
• Messages
  • Private messages
• Attached files
  • File names
  • File contents

Doing a title search displays apps, spaces, threads, or People pages that contain the search keyword in their title.
Note that title search results are not narrowed down using the specified search range or filter settings.

1. Enter a keyword in the search box at the top right of Kintone, then press the Enter key or click the Search icon (the magnifying glass icon).
   Or, if you're already on the search results screen, enter a keyword in the search box, then press the Enter key or click Search.

2. In the Title search section, click the category you want to search.
   

3. Depending on the category you selected, apps, spaces, threads, or People pages with titles that include your keyword will be displayed.
   

When you search a category in the Title search section, the following data is searched.

• Apps
  • App name
    If an app has localized names set in its Localization settings, you can search for it using its default name or its name in a different display language that you have set.
• Spaces
  • Space names
• Threads
  • Thread titles
• People pages
  • Display names
  • Login names
  • Phonetic surnames
  • Phonetic given names
  • Localized names

When you specify multiple keywords, an AND search is performed.
When you insert a half-width or full-width space between your keywords, Kintone searches for the data that contains all the keywords you have specified. It is not possible to perform an OR search or a NOT search with multiple keywords.

To search for a keyword that includes a space, enclose it in double quotation marks ("").

• Example of searching for records that contain all of the keywords "ABC", "DEF", and "GHI":
  Enter "ABC DEF GHI" (without double quotation marks) in the search box and Kintone will search for data that contains all three keywords.
  
• Example of searching for records that contain the keyword "ABC DEF GHI":
  Enter "ABC DEF GHI" with double quotation marks in the search box and Kintone will search for data using the entered value as a single keyword.
  

Up to 100 characters can be entered in the search box.
Also note the following when using Japanese or Chinese characters, alphanumeric characters, or special characters for search keywords.

• Full-width and half-width katakana characters are not distinguished.
• Up to 10 keywords can be specified.
• To search for a word that consists of two or more characters, you must specify a keyword that consists of two or more characters. A word that consists of a single character can be searched for with a keyword that consists of a single character.
  Example: When searching for fields whose value contains the string "日本語"
  • Searchable keywords: "日本", "本語", or "日本語"
  • Non-searchable keywords: "日," "本," or "語"

• Keywords are not case-sensitive, and full-width and half-width alphabetical characters are not distinguished.
• Up to 10 keywords can be specified.
• A search is performed for each keyword.
  Example: When searching for fields whose value contains the string "cybozu kintone2"
  • Enter "cybozu" or "kintone2" as a keyword. Partial matches (e.g., "cy" or "kintone") will not be searched for.
  • The words "cybozu" and "kintone2" each count as one word. A search for "cybozu kintone2" will result in a two-word search.

• Full-width and half-width special characters are not distinguished.

• Up to 10 keywords can be specified.

• The following special characters are excluded from keywords.

  • Punctuation marks in Japanese and Chinese
  • The following full and half-width symbols:
    
    • & | / ! ( ) { } [ ] ^ " ~ * ? : ; \ $ % @ ' = % @ ' = < > , . _ # +

  Special characters other than those described above may also be excluded from keywords.