When and to Whom Notifications Are Sent

Article Number:040673

This article describes events or actions that trigger notifications and recipient users of notifications.
Note that Kintone has two types of notifications: "To Me" and "All" notifications. Differences between the two are described in Differences between "To Me" and "All" Notifications.

Apps/Records

Notification trigger "All" notification recipient "To Me" notification recipient
A record is added Users who satisfy either of the following conditions, and for whom the Record is added option is enabled in the General Notifications setting
  • A user is specified as a notification recipient in the General Notifications setting
  • A user belongs to the department or group specified as a notification recipient in the General Notifications setting
Users who are specified in any of the following fields for which the Record is added option is enabled in the General Notifications setting
  • User selection
  • Department selection
  • Group selection
A record is updated Users who satisfy either of the following conditions, and for whom the Record is edited option is enabled in the General Notifications setting
  • A user is specified as a notification recipient in the General Notifications setting
  • A user belongs to the department or group specified as a notification recipient in the General Notifications setting
Users who are specified in any of the following fields for which the Record is edited option is enabled in the General Notifications setting
  • Created by
  • Assignee*1
  • User selection
  • Department selection
  • Group selection
*1: Users who are assigned as "Current Assignees" when the record is edited. Users who have already performed an action will not receive notifications even if they are assigned as "Current Assignees."
A comment is posted to a record Users who satisfy either of the following conditions, and for whom the Comment is posted option is enabled in the General Notifications setting
  • A user is specified as a notification recipient in the General Notifications setting
  • A user belongs to the department or group specified as a notification recipient in the General Notifications setting

  • Users who have ever commented on the record (If the Send updated comment notifications to all commenters option is selected in the General Notifications setting)
  • Users mentioned in the comment

  • Users who are specified in any of the following fields for which the Comment is posted option is enabled in the General Notifications setting
    • Created by
    • Updated by
    • Assignee*1
    • User selection
    • Department selection
    • Group selection
    *1: Users who are assigned as "Current Assignees" when the comment is posted. Users who have already performed an action will not receive notifications even if they are assigned as "Current Assignees."
Like is clicked for a record comment The user who posted the comment
"Assignee" is changed Users specified as "Assignee"
The status of a record is changed Users who satisfy either of the following conditions, and for whom the Status is changed option is enabled in the General Notifications setting
  • A user is specified as a notification recipient in the General Notifications setting
  • A user belongs to the department or group specified as a notification recipient in the General Notifications setting
  • Users who are specified in any of the following fields for which the Status is changed option is enabled in the General Notifications setting
    • Created by
    • Assignee*1
    • User selection
    • Department selection
    • Group selection
    *1: Users who are assigned as "Current Assignees" after the status change.
Exporting record data to a file is completed The user who carried out the operation to export record data to a file
Exporting record data to a file fails The user who carried out the operation to export record data to a file
Exporting record data to a file is canceled The user who carried out the operation to export record data to a file
Records are registered or updated via file import Users who satisfy either of the following conditions, and for whom the File imported option is enabled in the General Notifications setting
  • A user is specified as a notification recipient in the General Notifications setting
  • A user belongs to the department or group specified as a notification recipient in the General Notifications setting
The user who carried out the operation to import a file
Importing record data from a file fails The user who carried out the operation to import record data from a file
Importing record data from a file is canceled The user who canceled the operation to import record data from a file
Records are bulk deleted The user who carried out the operation to bulk delete records
Bulk deletion of records fails The user who carried out the operation to bulk delete records
Bulk deletion of records is suspended The user who carried out the operation to bulk delete records
A periodic report is generated The user who set the periodic report
The periodic report fails to be generated App administrator  
Exporting a pivot table to a file is completed The user who carried out the operation to export a pivot table
Exporting a pivot table to a file fails The user who carried out the operation to export a pivot table
An aggregate result is exported The user who carried out the operation to export an aggregate result
Exporting an aggregate result fails The user who carried out the operation to export an aggregate result
A condition set in the Per Record Notifications setting is met
* Notifications are sent when the specified condition is met at the time of adding records, updating records, or changing record statuses. Notifications with conditions are not sent when records are added or updated by importing CSV files.
The user specified as the recipient in the Per Record Notifications setting
A condition set in the Reminder Notifications setting is met
* Records are checked every 10 minutes, and if any record meets the condition, reminder notification is sent. Sender is always the Administrator.
The user specified in the Reminder Notifications setting
More than 100,000 records match the contains or does not contain condition set in the Reminder Notifications setting App administrator

Spaces

Notification trigger "All" notification recipient "To Me" notification recipient
A space is created Space members
Body text of a space is edited Space members Users mentioned in the body text
The public/private setting of a space is changed

Space members

A guest joins/leaves a space Space members
A thread is created
  • Thread followers
  • Users mentioned in the body text
Body text of a thread is edited Thread followers Users mentioned in the body text
A comment is posted on a thread Thread followers Users mentioned in the comment
Like is clicked for a thread comment The user who posted the comment

People

Notification trigger "All" notification recipient "To Me" notification recipient
A user posts a comment to his/her People The users' followers Users mentioned in the comment
A user posts a comment to a different user's People The People owner's followers
  • People owner
  • Users mentioned in the comment
Like is clicked for a People comment The user who posted the comment

Messages

Notification trigger "All" notification recipient "To Me" notification recipient
A message is posted A recipient user of the message
* Notifications will not be sent when any user other than those two exchanging the message is specified as a recipient.
Like is clicked for a message The user who posted the message