You receive notifications when changes are made in Kintone apps, spaces, and so on.
Notifications can be viewed for 70 days. You will not be able to view them after 70 days from the date they are received. If you mark your notifications with a flag, you can view them until they are unflagged even after 70 days from the date they are received.
How to check notifications
You can check Kintone notifications in the following ways:
- On Portal
- On the "Notifications" screen
- By e-mail
- From push notifications received in the mobile app
Checking notifications on Portal
You can check notifications on Portal (the top page of Kintone).
Checking notifications on the "Notifications" screen
Clicking the notification icon
displays a list of your notifications.
When you receive "To Me" notifications, a badge that indicates the number of notifications appears on the notification icon.
Differences between "To Me" and "All" Notifications
A badge on the notification icon indicates the number of unread "To Me" notifications, and it displays the number up to 99. When the number of unread "To Me" notifications exceeds 100, the badge displays "99+".
For details on the ordering of notifications on the screen, refer to In what order are notifications displayed in the Notifications section?
Checking notifications by e-mail
Notifications related to apps, spaces, people, and messages can be received via e-mail.
Setting E-Mail Notifications
The E-mail Notifications feature must be enabled in Kintone Administration. By default, this feature is enabled.
Checking push notifications received in the mobile app
Using the mobile app, you can receive push notifications.
You can check the details of notifications by tapping push notifications received on your iPhone or Android device.
If you do not receive any push notification, check the notification settings on your iPhone or Android device.
Notification settings on iPhone
Open Settings, "Kintone," and then Notifications. Then, make changes as necessary.
Notification settings on Android
Open Settings, Apps & notifications, and then "Kintone." Then, make changes as necessary.
The procedure to change notification settings may be different depending on the OS versions.
For details on notifications on mobile devices, refer to Understanding Notifications on Mobile Devices.
Filtering displayed notifications
On Portal and on the "Notifications" screen, you can apply a filter to narrow down notifications to be displayed.
To filter notifications, select a filter from the drop-down list.
You can add a new filter by following the steps described below.
- On Portal, click the drop-down list in the Notifications section and then click New Notification Filter.
- Specify each item in the "Notification Filter Settings" window.
Enter the filter name.
- Notification Type
If you want to display only "To Me" notifications, select To Me.
If you want to filter notifications by location, such as apps and spaces, select either Includes any of or Does not include and specify the location.
- Sent From
If you want to display only the notifications of actions by a specific user, specify the user here.
- Click Save.
Marking notifications with a flag
for a notification, you can mark the notification with a flag.
The flagged notifications can be viewed until they are unflagged even after the allowed period (70 days). By selecting the Flagged filter on Portal or the "Notifications" screen, you can narrow down the displayed notifications to those with a flag.
Some notifications in the notification list are grouped together according to a certain criteria. The grouped notifications are displayed with "+N others".
Notifications are grouped according to the following criteria.
|Feature||Notifications that are grouped together||Grouped by|
|Space||A space is added, the body text of space is edited, settings are changed, guest space members are changed||Space|
|Thread||A thread is added, the body text of a thread is edited||Thread|
|Thread||A comment is posted, there is a reply to a post, Like is clicked for a post or reply||Post|
|People||There is a post, there is a reply to a post, Like is clicked for a post or reply||Post|
|Messages||There is a post, Like is clicked for a post||User who you are exchanging messages with|
|App||A record is added, the same record is edited, the status is updated, a comment is posted||Record||App||A record is imported, a record is exported, records are bulk deleted, notifications related to periodic reports, an aggregate result or pivot table is exported||App or the type of actions|