Checking Notifications

Article Number:040672

You receive notifications when changes are made in Kintone apps, spaces, and so on.
Notifications can be viewed for 70 days. You will not be able to view them after 70 days from the date they are received. If you mark your notifications with a flag, you can view them until they are unflagged even after 70 days from the date they are received.

How to check notifications

You can check Kintone notifications in the following ways:

  • On Portal
  • On the "Notifications" screen
  • By e-mail
  • From push notifications received in the mobile app

Checking notifications on Portal

You can check notifications on Portal (the top page of Kintone).
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Checking notifications on the "Notifications" screen

Clicking the notification icon Notification icon displays a list of your notifications.
When you receive "To Me" notifications, a badge that indicates the number of notifications appears on the notification icon.
Differences between "To Me" and "All" Notifications The "Notifications" screen

A badge on the notification icon indicates the number of unread "To Me" notifications, and it displays the number up to 99. When the number of unread "To Me" notifications exceeds 100, the badge displays "99+".
For details on the ordering of notifications on the screen, refer to In what order are notifications displayed in the Notifications section?

Checking notifications by e-mail

Notifications related to apps, spaces, people, and messages can be received via e-mail.
Setting E-Mail Notifications

The E-mail Notifications feature must be enabled in Kintone Administration. By default, this feature is enabled.

Checking push notifications received in the mobile app

Using the mobile app, you can receive push notifications.
You can check the details of notifications by tapping push notifications received on your iPhone or Android device. A push notification

If you do not receive any push notification, check the notification settings on your iPhone or Android device.

  • Notification setting on iPhone
    Go to Settings > "Kintone" > Notifications and make changes as necessary.

  • Notification setting on Android
    Go to Settings > Apps & notifications > "Kintone" and make changes as necessary.

The procedure to change notification settings may be different depending on the OS versions.
For details on notifications on mobile devices, refer to Understanding Notifications on Mobile Devices.

Filtering displayed notifications

On Portal and on the "Notifications" screen, you can apply a filter to narrow down notifications to be displayed.
To filter notifications, select a filter from the drop-down list.
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You can add a new filter by following the steps described below.

  1. On Portal, click the drop-down list in the Notifications section and then click New Notification Filter. Image
  2. Specify each item in the "Notification Filter Settings" window.
    • Name
      Enter the filter name.
    • Notification Type
      If you want to display only "To Me" notifications, select To Me.
    • Locations
      If you want to filter notifications by location, such as apps and spaces, select either Includes any of or Does not include and specify the location.
    • Sent From
      If you want to display only the notifications of actions by a specific user, specify the user here.
  3. Click Save.

Marking notifications with a flag

Clicking Image for a notification, you can mark the notification with a flag.
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The flagged notifications can be viewed until they are unflagged even after the allowed period (70 days). By selecting the Flagged filter on Portal or the "Notifications" screen, you can narrow down the displayed notifications to those with a flag.

Grouped notifications

Some notifications in the notification list are grouped together according to a certain criteria. The grouped notifications are displayed with "+N others".
Grouped notifications on the "Notifications" screen

Notifications are grouped according to the following criteria.

Feature Notifications that are grouped together Grouped by
Space A space is added, the body text of space is edited, settings are changed, guest space members are changed Space
Thread A thread is added, the body text of a thread is edited Thread
Thread A comment is posted, there is a reply to a post, Like is clicked for a post or reply Post
People There is a post, there is a reply to a post, Like is clicked for a post or reply Post
Messages There is a post, Like is clicked for a post User who you are exchanging messages with
App A record is added, the same record is edited, the status is updated, a comment is posted Record
App A record is imported, a record is exported, records are bulk deleted, notifications related to periodic reports, an aggregate result or pivot table is exported App or the type of actions