Setting App Permissions

By configuring permissions for an app, you can specify or restrict users who can use the app.
You can configure the following items in the "Permissions for App" screen:

  • App groups to which apps belong
  • Permission to view, add, edit, or delete records
  • Permission to manage apps
  • Permission to import data from a file (Add and edit records in bulk)
  • Permission to export data to a file (Export records or summarized results)

For details on how to configure app groups, see the "Changing App Groups to Which Apps Belong" page.

Default Setting of Permissions

By default, the user who created an app is allowed to perform the following actions: (You can configure which actions are allowed for the app creator.)

  • Managing the app*
  • Permission to import data from a file (Add and edit records in bulk)
  • Permission to export data to a file (Export records or summarized results)

*Kintone Users & System Administrators are allowed to manage apps regardless of how permissions are configured on the apps.

Procedure

  1. Click the app setting button Setting button on the upper right of the record view, select "App Settings" tab, and then select App under the "Permissions".

  2. In the "User, group and department to grant permissions to", add users, departments, or groups as needed. Update App

  3. Select actions that you want to allow users, departments, or groups to perform.

    When multiple permissions are applied to one user, the uppermost row has priority.
    The apps do not appear for users who have no permission to view and add records.

    For example, the following setting allows "John Jones" to perform all the actions and the app does not appear to other users:

    Example 1:
    John Doe [✔] View records [✔] Add records [✔] Edit records [✔] Delete records [✔] Manage app [✔] Import from file [✔] Export to file
    Everyone [  ] View records [  ] Add records [  ] Edit records [  ] Delete records [  ] Manage app [  ] Import from file [  ] Export to file

    For example, the following setting allows users other than "John Jones" to perform all the actions and the app does not appear to "John Jones":
    Example 2:
    John Jones [  ] View records [  ] Add records [  ] Edit records [  ] Delete records [  ] Manage app [  ] Import from file [  ] Export to file
    Everyone [✔] View records [✔] Add records [✔] Edit records [✔] Delete records [✔] Manage app [✔] Import from file [✔] Export to file
  4. Click Save on the upper left side of the screen for configuring permissions. Save

  5. Click Update App on the upper right of the app setting screen. Update App

Setting Permissions for Multiple Apps

Permissions for App need to be set for each app.
Using App Group enables you to set the same permission to multiple apps at once, which eliminates the troublesome task of setting the permission for each app separately.

By using the App Group feature, you can set the permission for all the apps that belong to the app group. System administrators can add app groups.
For details, refer to the following pages.
Adding an App Group
Configuring the Permissions of an App Group

You can also configure a different app group for each app. To change the app group to which the app belongs, use the Permissions for App screen.
Changing App Groups to Which Apps Belong

In the system administration, you can also configure the default app group that will be applied when creating new apps.
Changing the Default App Group