User Selection

User Selection field This is a field for selecting Kintone users.
You can select multiple users.

Usage Examples

The User Selection field is useful for various apps, such as project management app or inquiry management app for entering contacts or transportation expense reimbursement app for entering approvers.
To select users, enter a login name or user display name to select from a list shown below or click the icon to select a user from a department or group list.
Clicking user name shows the user's profile.
You can make a user list by entering contacts or approvers in the User Selection field to provide the following features:
- Lists contacts filtered by projects. Specifies conditions for filtering and sorting.
  See "Filtering Records to Be Displayed"
- Sums up the number of projects for each contact. Specifies as an item or a condition in total.
  See "Creating Graphs"
- Notifies contacts on upcoming answer deadlines for inquiries. Sets as recipients.
  See "What Can Be Done with the Notifications Feature"
- Sets appropriate approvers to transportation expense reimbursements. Sets as assignees for process management.
  See "What Can Be Done with the Process Management Feature"
- Filters records only for the submitter and the approver. Sets permissions for records and fields.
  See "Managing Permissions"

Field Name
Specifies the header for the entry item.
Hide field name
Hides the field names on the screen to set forms and the screens to add, edit, enter details of, and print records.
Required field
Sets a field where a value is required to be entered.
Preset departments
Specifies users which will be displayed in the User selection.
- If this option is not specified, all users will be displayed in the User selection.
- Specifying an item shows the users in the department/group you specified and the user you specified on the list, and you can click to select it.
Default Value
Sets the default value.

Note

If you specify "Login user" as the default value, the logged-in user (the record creator) entering the new record is entered in the field. For example, you can set the record creator as the owner of the project in a project management app.
But there are cases where not only the owners add records but also proxy users add records.
In that case, instead of using Created by fields, it is better to use User Selection fields with the current logged-in user as the default value.
You cannot change values in Created by fields, but you can change values in User Selection fields.
Field Code
A text string to identify the field. The field code is used in API requests. A value is assigned by the system automatically, but you can change it to any value. For details, see What Is a Field Code?