User Selection

You can place a User selection field and use that field to select a user who uses Kintone.
You can also select multiple users.

Similar Fields

You can use a Department selection field to select a department, and a Group selection field to select a group (role) which is registered in Kintone.

Specifying the User Selection Field

You can specify a user in one of the following ways.

Enter a login name or a display name, and select the user displayed under the field.　　
Click the department/group selection icon and select a user from the list in the department/group tab.

Clicking the user name that was entered and saved shows that user's profile.

Usage Examples

You can use this field for various purposes, such as setting a contact in a project management app/query app, or selecting an approver in a transportation expense reimbursement app. Project management app example

You can create a user list by entering contacts or approvers in the User Selection field to enable the following actions.

Lists projects filtered by a contact:
In the view settings, specify the User selection field as filtering or sorting condition.
Filtering Records to Display in a View
Sum up the number of projects for each contact:
Specify the User selection field as sum item or condition.
Creating Graphs
Notify contacts on upcoming answer deadlines for inquiries:
Specify the User selection field as recipient.
What Can Be Done with the Notifications Feature
Set an approver for transportation expense reimbursement:
Specify the User selection field as Assignee for process management.
What Can Be Done with the Process Management Feature
Allow viewing/editing records only to requesters and approvers:
Specify the User selection field as target of granting access to records/fields.
Managing Permissions

Setting Options for User Selection Fields

Field Name
- Specifies the header for the entry item.
Hide field name
- Hides the field names on the screens to add, edit, enter details of, and print records.
Required field
- Sets a field where a value is required to be entered.
Preset departments
- Specifies users which will be displayed in the User selection. If this option is not specified, all users will be displayed in the User selection. Specifying an item shows the users in the department/group you specified and the user you specified on the list, and you can click to select it.
Default Value
- Sets the default value.
  
  Tips
  
  If you specify "Login user" as the default value, the logged-in user (the record creator) entering the new record is entered in the field. For example, you can set the record creator as the owner of the project in a project management app.
  However, there are cases where not only owners but also proxy users add records.
  In that case, instead of using Created by fields, it is better to use User Selection fields with the current logged-in user as the default value.
  You cannot change values in Created by fields, but you can change values in User Selection fields.
Field Code
- The text string to specify this field (in an API).