Department selection

Article Number:040523

Screenshot: "Department selection" field Placing the "Department selection" field on your app form lets you create an input field for specifying one or more departments added to Kintone.
You can select multiple departments.
For information on how to add departments, refer to the following page.
Adding Departments

Similar Fields

There is also a "User selection" field for specifying users, as well as a "Group selection" field for specifying groups (roles) registered in Kintone.
User selection
Group selection

Using the "Department selection" Field

You can specify a department in one of the following ways.

  • Enter a department name or department code, then select the department that appears under the field.
  • Click the Department selection icon to the right of the "Department selection" field to open the Select Departments dialog, then select one or more departments.

Screenshot: Selecting a department

Usage Examples

The "Department selection" field can be used for a variety of purposes, such as registering departments to an app for assigning or evaluating personnel, or registering the departments in charge to an app for managing cases or inventory.
Screenshot: Job assignment app example

You can also register assigned/management departments to the "Department selection" field for purposes like the ones listed below.

  • Use filtering to view only the cases managed by specific departments:
    In the View settings, specify the "Department selection" field as a filter condition.
    Filtering Records to Display in the View
  • Calculate the total number of cases by department:
    Specify the "Department selection" field as a sum item or condition.
    Creating Charts
  • Notify the department in charge about upcoming inventory expiration dates:
    Specify the "Department selection" field as the notification recipient.
    Overview of App Notification Settings
  • Set an approval department for office equipment purchase requests:
    Specify the "Department selection" field as the assignee for process management.
    Overview of Process Management
  • Give permission to view or edit records exclusively to a certain department:
    Specify the "Department selection" field in the Permissions for Records or Permissions for Fields settings.
    Managing Permissions

"Department selection" Field Settings

Screenshot: "Department selection" field

  • Name

    • Specify the label for the field.
  • Hide field name

    • Hide the field name on the "New Record," "Edit Record," "Record Details," and record printing screens.
  • Required field

    • Require that data is entered into the field.
  • Preset departments

    • Specify the departments that will be displayed as options.
      If no preset departments are specified, all departments will be selectable from the field. If preset departments are specified, the field will display these departments in a list, allowing you to make selections from it by clicking on the options. Screenshot: Specifying preset departments
  • Default Value

    • Set the default value of the field.
      If you specify a department as the default value, it will automatically be entered on the "New Record" screen when you open it to create a new record.
  • Field Code

    • A string used for specifying this field in APIs.