Deleting/Disabling Categories

Article Number:040801

This article explains the steps to delete or disable categories and actions you should take when an error occurs.

Deleting Categories

  1. Before deleting a category, make sure there are no records classified under the category you want to delete.

    • To check which records are classified under the category, click on the category on the "View" screen while the Category feature is enabled.
    • If any records appear on the screen, open the "Edit Record" screen of each of the records, deselect the category, and then save.
      Repeat this operation until there are no records classified under the category.
  2. Click the App Settings icon (the gear-shaped icon at the upper right of the "View" screen), select the App Settings tab, and then select Categories under Advanced Settings.
    Screenshot: The "App Settings" icon is outlined in red

  3. Click the Delete icon at the right of the category that you want to delete.

  4. Click Save on the bottom right side of the screen.

  5. Click Update App on the upper right side of the screen.

  6. On the confirmation dialog, click Update App.

Disabling Categories

  1. Click the App Settings icon (the gear-shaped icon at the upper right of the "View" screen), select the App Settings tab, and then select Categories under Advanced Settings.
    Screenshot: The "App Settings" icon is outlined in red

  2. Uncheck the Use categories check box.

  3. Click Save on the bottom right side of the screen.

  4. Click Update App on the upper right side of the screen.

  5. On the confirmation dialog, click Update App.

Disabling the Category feature hides the "Categories" field on records. It also hides the category tree on the "View" screen.

Note that disabling the Category feature does not delete categories added on the Categories setting screen nor delete the data of each record's "Categories" field.

If an error message appears when you try to disable the Category feature

If an error message appears when you try to disable the Category feature, refer to the following and take necessary actions.

Error message Cause and solution
Cannot disable the category. The category has been referred from the Lookup field "***" in an app "***". Change the "***" field setting or delete the field itself in "***". The categories of this app are specified in the "Lookup" field setting in a different app. In this case, you cannot disable the Category feature.
To disable the Category feature, open the App Settings of the app indicated in the error message and change the setting of or delete the "Lookup" field.
Configuring a "Lookup" Field
Cannot disable the category. The category has been referred from the Related Record field "***" in the app "***". Change the "***" field setting or delete the field itself in "***" (app). The categories of this app are specified in the "Related records" field setting in a different app. In this case, you cannot disable the Category feature.
To disable the Category feature, open the App Settings of the app indicated in the error message and change the setting of or delete the "Related records" field.
Configuring a "Related Records" Field
Cannot disable the category. The category has been referred from the Lookup field "***" in the app "***", which was deleted and can be restored.
To disable the category, restore the app "*** (App ID: ***)", and then delete or change the Lookup field settings.
Only "Kintone Users & System Administrator" can restore the app. For more details, refer to the Help.
The categories of this app are specified in the "Lookup" field setting in a deleted app. In order to preserve data in the "Lookup" field in case a user wishes to restore the deleted app, Kintone does not allow users to disable the Category feature.
To disable the Category feature, restore the deleted app and then change the setting or delete the "Lookup" field. Alternatively, you will be able to disable the Category feature after 14 days from the deletion of the app since the app will become unrecoverable at the time.
Note that only Kintone Users & System Administrators (users who can register users and departments and configure security settings) can restore apps.
Restoring Deleted Apps
Configuring a "Lookup" Field
Cannot disable the category. The category has been referred from the Related Record field "***" in the app "***", which was deleted and can be restored.
To disable the category, restore the app "*** (App ID: ***)", and then delete or change the Related Records field settings.
Only "Kintone Users & System Administrator" can restore the app. For more details, refer to the Help.
The categories of this app are specified in the "Related records" field setting in a deleted app. In order to preserve data in the "Related records" field in case a user wishes to restore the deleted app, Kintone does not allow users to disable the Category feature.
To disable the Category feature, restore the deleted app and then change the setting or delete the "Related records" field. Alternatively, you will be able to disable the Category feature after 14 days from the deletion of the app since the app will become unrecoverable at the time.
Note that only Kintone Users & System Administrators (users who can register users and departments and configure security settings) can restore apps.
Restoring Deleted Apps
Configuring a "Related Records" Field