Checking the Progress of File Export / Downloading Exported Files

Article Number:040456

You can export records and aggregate results from an app to a file.
When you carry out an Export to File operation, you are navigated to the "Exported Files" screen, where you can check the current status of your Export to File operation or download exported files.

The "Exported Files" screen shows only the Export to File operations you have carried out.
Exported files can be downloaded for three days from the date and time specified in the Export Started column.

How to access the "Exported Files" screen

When you export records or an aggregate result to a file, you are automatically navigated to the "Exported Files" screen.

If you want to open the "Exported Files" screen yourself (e.g., when you want to download the exported file again), click the Settings button Settings button on the upper right side of the Kintone screen and then click Exported Files.
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Checking the file export status on the "Exported Files" screen

Exported files are listed from the latest export to the oldest based on the date and time specified in the Export Started column.
When you are navigated to the screen after carrying out an Export to File operation, the row of your Export to File operation is highlighted on the screen. The screen refreshes automatically to update the display.
The "Exported Files" screen

The row for an Export from File operation disappears from the screen after three days from the date and time specified in the Export Started column.
Also, if an app is deleted after you have carried out the Export to File operation or if you no longer have the "Export to file" permission for an app, you cannot download the exported files of the app. As a result, these files disappear from the screen.

The List of File Export Status section on the "Exported Files" screen displays the following items:

Item Description
Export Started Displays the date and time when the file export process is started.
Exported From Displays the name of the app on which the Export to File operation is carried out.
Status Displays the file export status. There are four types of statuses:
  • Waiting
  • Processing
  • Completed
  • Error
Details Displays a message based on the export status.
  • When the export status is "Waiting":
    Before the processing starts, the screen may display a message indicating that the Export to File operation has been queued and is waiting to start as other processes are running.

  • When the export status is "Processing":
    When you are exporting record data, the number of records successfully exported is displayed. The number is displayed in increments of 100 and displayed in the format of "the number of processed records" / "the total number of records be exported."
    When you are exporting an aggregate result, a message indicating that the file is being exported is displayed.

  • When the export status is "Completed":
    Displays the name of the exported file.
    The file name is displayed in the format of an app name followed by a timestamp.
    Click to download the file.

  • When the export status is "Error":
    An error message is displayed.
To Be Deleted Displays the date and time at which the row will be deleted. The date and time is displayed when the status is either "Completed" or "Error."
Once the row is deleted, you are no longer able to download the exported file.
Exported files can be downloaded for three days from the date and time specified in the Export Started column.
Cancel Appears when you are exporting record data and the export status is either "Waiting" or "Processing." You can cancel the export processing by clicking Cancel.
However, depending on the timing at which you perform the cancel action, the export may already be completed and thus the processing cannot be canceled.
Reference: Canceling the Data Export Process

If you are exporting an aggregate result, you cannot cancel the export processing.
Delete button You can delete the file export status row.
To do so, click the Delete button and then click Delete on the confirmation dialog.

Downloading exported files

To download the exported CSV file, click the file name. The "Exported Files" screen