Viewing the "Exported Files" Screen and Downloading Exported Files

You can export records and summarized results from an app to a file.
When you perform the Export to File action, you will be navigated to the "Exported Files" screen, where you can check the current status of your file export process or download exported files.

The "Exported Files" screen shows only the files you exported.
The exported files are available to download for three days from the date and time in the Export Started column.

Accessing the "Exported Files" Screen

When you export records or summarized results to a file, you will automatically be navigated to the "Exported Files" screen.

For steps to export data to a file, refer to the following pages.

If you want to download the exported file again, you can reopen the "Exported Files" screen by clicking the Settings Settings button on the upper right side of Kintone and then clicking the Exported Files.
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Using the "Exported Files" Screen

Exported Files screen

The "Exported Files" screen consists of two sections, "Exported Files Ready for Download" and "Files Being Exported".

As this screen is not automatically refreshed, you need to click Refresh displayed under the "List of File Export Status" when you cannot find your exported file in the "Exported Files Ready for Download" section, or you want to check the latest status of your file export process.

"Exported Files Ready for Download" Section

This section lists exported files from the newest one to the oldest one based on the date and time in the Export Started column.
"Exported Files Ready for Download" section

When three days have passed from the date and time in the Export Started column, the exported files will be deleted from the screen.
Also, if someone has deleted the app from which you exported data to a file, or if you have lost the Export to file permission for the app you used to export data, the corresponding files will become unavailable to view and download on this screen.

Column Description
Download button Click to download the file.
File Shows the name of the exported file.
The file name is displayed in the format of an app name followed by a timestamp.
Click to download the file.
App Shows the name of the app from which you exported data to a file.
Export Started Shows the date and time when the file export process was started.
To Be Deleted Shows the date and time when the exported file will be deleted and become unavailable to download.
The exported files are available to download for three days from the date and time in the Export Started column.
Delete button You can delete the exported file manually from the list.
To do so, click the Delete button, and then click the Delete on the confirmation dialog.

"Files Being Exported" Section

This section shows the current status of your file export process.
To check the latest status of the file export process, click Refresh button displayed under the "List of File Export Status".

"Files Being Exported" section

Column Description
App Shows the name of the app from which you exported data to a file.
Export Started Shows the date and time when the file export process was started.
Status Shows one of the two file export statuses as below.
  • Waiting
  • Processing
Details Shows a message based on the current export status.
  • When the export status is "Waiting":
    Shows a message indicating that your file export action has been queued and is waiting to start as other processes are running.
  • When the export status is "Processing":
    Shows the number of records that have been processed when you export records. This number is incremented by 100 and displayed in the format of the number of processed records/the total number of records to export.
    Shows only a message indicating that the file is being exported when you export summarized results.

When you export records, you can cancel the data export process. To do so, click the "Cancel" displayed in the column on the right end of the screen. However, there might be some cases where the cancel does not work depending on the timing when you perform the action, such as when the file export action has already been completed.
Also, please note that you cannot cancel the file export process when you export summarized results.

Downloading Exported Files

To download an exported file, click the download button download button or the name for the file you want to download in the "Exported Files Ready for Download" section. "Exported Files Ready for Download" section

As this screen is not automatically updated, you need to click Refresh displayed under the "List of File Export Status" to check whether your file has been exported or not.