Managing Spaces

In the space management screen, system administrators can view all the spaces that are created in the environment.
Since it is possible to check the "Number/Created by/Created datetime" of created spaces, you can utilize the screen when you want to organize/delete spaces.

You can also use list of spaces, to join/leave/delete spaces.
Joining/Leaving a Space
Delete space

Opening the Space Management Screen

  1. Click the setting button Setting button on the upper right of the screen, and then click Kintone System Administration.
    Portal screen

  2. Click "Space Management".
    Open space management screen

Checking the License Usage Status

In the "Current Usage" section of the space management screen, you can check the limit values and the usage statuses of licenses in your environment.
The limit value varies depending on the license plan. Screen

Checking the List of Spaces

All the already created spaces are displayed in the list of spaces, regardless of their types.
However, you cannot access private spaces and guest spaces to which you have not joined.

In the list of spaces, you can check various items including the number of members and "Settings: Updated Datetime". You can also join/leave/delete spaces as necessary.

Screen
  • Join space
    Click Join as Administrator for a space to which you have not joined.
    When a system administrator joins a space, that administrator is automatically set as the administrator of that space.

  • Leave space
    Click Leave for the space you have already joined.

  • Delete space
    Click the delete button Delete button.
    For details, refer to the "Deleting Spaces" page.

Click the header of one of the following columns to sort apps in ascending or descending order of the item:

  • ID, Space Name, Type, Members/Administrators, Created By, Created Datetime, Settings: Updated By, Settings: Updated Datetime

Downloading a List of Spaces in CSV Format

Kintone Users & System Administrators can download list of spaces in CSV format (UTF-8 with BOM).
You can use downloaded CSV files together with other data, or manage downloaded CSV files using Excel, for various actions including checking, managing, and cleaning up spaces. Screen

By clicking Download in CSV format, you can download a list of spaces sorted by space IDs.
Screen

Following fields will be downloaded.

  • ID
  • Space name
  • Space URL
  • Type
  • # of administrators
  • # of members
  • Created by (Display Name)
  • Created by (Login Name)
  • Created Datetime
  • Settings: Updated by (Display Name)
  • Settings: Updated by (Login Name)
  • Settings: Updated Datetime