Managing Spaces

On the Space Management screen, system administrators can check the license usage of spaces and see a list of all the spaces created in your environment.
It helps to understand the current usage status of the spaces and organize them as needed.
Space Management screen

In the List of Spaces, you can view the information of each space, including the number of administrators and members, the user who last updated the settings, and the last updated date and time of the settings.
You can also join, leave, or delete each space as needed.
Joining or leaving spaces through Space Management screen
Deleting spaces through Space Management screen

The following sections describe how to open the Space Management screen and what information will be displayed on the screen.

Opening the Space Management Screen

  1. Click the setting button Setting button on the upper right of the screen, and then click Kintone Administration.
    Portal screen

  2. Click "Space Management".
    Opening Space Management

Checking Your Space License Usage

In the "Current Usage" section of the space management screen, you can check the limit values and the usage statuses of licenses in your environment.
The limit value varies depending on the license plan. Screen

Checking the List of Spaces

All the already created spaces are displayed in the list of spaces, regardless of their types.
However, you cannot access private spaces and guest spaces to which you have not joined.

In the list of spaces, you can check various items including the number of members and "Settings: Updated Datetime". You can also join/leave/delete spaces as necessary.

Screen

  • Join space
    Click Join as Administrator for a space to which you have not joined.
    When a system administrator joins a space, that administrator is automatically set as the administrator of that space.

  • Leave space
    Click Leave for the space you have already joined.

  • Delete space
    Click the delete button Delete button.
    For more details, refer to the "Deleting Spaces Through Space Management Screen" page.

Click the header of one of the following columns to sort apps in ascending or descending order of the item:

  • ID, Space Name, Type, Members/Administrators, Created By, Created Datetime, Settings: Updated By, Settings: Updated Datetime

Downloading a List of Spaces in CSV Format

Kintone Users & System Administrators can download list of spaces in CSV format (UTF-8 with BOM).
You can use downloaded CSV files together with other data, or manage downloaded CSV files using Excel, for various actions including checking, managing, and cleaning up spaces. Screen

By clicking Download in CSV format, you can download a list of spaces sorted by space IDs.
Screen

Following fields will be downloaded.

  • ID
  • Space name
  • Space URL
  • Type
  • # of administrators
  • # of members
  • Created by (Display Name)
  • Created by (Login Name)
  • Created Datetime
  • Settings: Updated by (Display Name)
  • Settings: Updated by (Login Name)
  • Settings: Updated Datetime