Searching for Data

Article Number:040689

You can search for data, such as app records and comments posted in spaces and people pages, based on the keywords you enter in the search box at the upper right of the Kintone screen.
When you enter a keyword in the search box and click Image, your search result is displayed.
Search box This article explains the details of the search result screen, data you can search for, and points to note when entering a search keyword.

Overview of the "Search Results" Screen

This section provides an overview of the "Search Results" screen. Image

Item Description
1 Displays titles of apps, spaces, people pages, and so on.
Words that are entered as a keyword are highlighted in bold.
For details on searchable data, refer to the following section:
Searchable Data
2 Displays an app, space, or people icon according to where the data comes from.
App: Image
Space: Image
People: Image
3 You can change the sort order of the search results or further narrow down the search results.
The conditions that can be specified are as follows:
  • Sort by
    By default, the search results are sorted in chronological order of the data creation date and time, with the most recently created one at the top.
  • User who created the data
  • The range of the data creation date
4 Displays apps, spaces, threads, and people pages whose name contains the specified keyword.
  • If an App Code is set for an app, you can use the app code to search for that particular app.
  • If the Localization setting is configured for an app, you can use its localized name in your display language as well as the default app name to search for that particular app.
  • If an App Code is set for an app, you can search for a record in that particular app by specifying the following keyword: "App Code"-"record number"
  • You can also use the following to search for a user:
    • User's localized name
    • User's phonetic first name and phonetic last name
    • User's login name

Searchable Data

Item 1 of the "Search Result" screen displays the result of search performed on the following data in Kintone:

Type Searchable Data
Record
  • Record comments
  • Values of the following fields:
    • Text
    • Text area
    • Rich text
    • Link
Space
  • Space dashboard
Thread
  • Thread body text
  • Comments posted on threads
People
  • Comments posted on people pages
  • Private messages
Attachment
  • File names
  • File contents

Narrowing the Search Scope

Besides carrying out a search across the entire Kintone, you can limit your search scope to a specific app or space.

Search in App

You can limit your search scope to a specific app.
Navigate to the target app and enter a keyword in the search box on the upper side of the screen. Image

Search in Space

You can limit your search scope to a specific space.
Navigate to the target space and enter a keyword in the search box on the upper side of the screen. Image

Searching with Multiple Keywords

When you specify multiple keywords, an AND search is performed.
When you insert a half-width or full-width space between your keywords, Kintone searches for the data that contains all the key words you have specified. It is not possible to perform an OR search or a NOT search with multiple keywords.
To search for a keyword that includes a space, enclose the keyword with double quotation marks ("").

    Example: When searching for records that contain all the keywords "ABC", "DEF", and "GHI"
    Enter "ABC DEF GHI" in the search box and Kintone will search for the data that contains all the three keywords.

    The search box Example: When searching for records that contain the keyword "ABC DEF GHI"
    Enter '"ABC DEF GHI"' in the search box and Kintone will search the data using the entered value as a single keyword.
    The search box

Points to Note When Entering Search Keywords

The following are points you should note when entering search keywords.

When Searching in Japanese or Chinese

  • Full-width and half-width katakana characters are not distinguished.
  • You can specify up to 10 keywords.
  • To search for a word that consists of two or more characters, you must specify a keyword that consists of two or more characters. A word that consists of a single character can be searched for with a keyword that consists of a single character.
    Example: When searching for fields whose value contains the string "日本語"
    • Valid keywords: "日本", "本語", "日本語"
    • Invalid keywords: "日", "本", "語"

When Searching with Alphanumeric Characters

  • Keywords are not case-sensitive, and full-width and half-width alphabetical characters are not distinguished.
  • You can specify up to 10 keywords.
  • A search is performed for each keyword.
    Example: When searching for fields whose value contains the string "cybozu kintone2"
    • Specify "cybozu" or "kintone2" as a keyword. Partial matches (e.g., "cy" and "kintone") will not be searched for.
    • "cybozu" and "kintone2" are counted as one word each. If you specify the two words without quotation marks (that is, if you enter as follows: cybozu kintone2), the search will return fields whose value contains both of the words.

When Searching with Special Characters

  • Full-width and half-width special characters are not distinguished.
  • You can specify up to 10 keywords.
  • The following special characters are excluded from search keywords.
    • Punctuation marks in Japanese and Chinese
    • The following symbols (both full-width and half-width)
      - & | / ! ( ) { } [ ] ^ " ~ * ? : ; \ $ % @ ' ` = < > , . _ # +