Basics of Apps, Spaces, & People Features

Overview

Below, learn about the basic features of Apps, Spaces, & People.

Basics of App Features

An App is a feature for creating business apps to help you manage your data and business processes. You can manage sales data, customer information, customer inquiry history, To-Dos, reports, document files, and other various types of data. Additionally, you can establish business processes that are associated with the data.
 

Creating apps is easy and you don't have to know how to program to do it! You can create apps from scratch or choose ones from the Kintone Marketplace. There you'll find plenty of useful apps that you can immediately add to your domain.

Records & Fields

In apps, data is managed under the unit record. If we use customer information as an example, one set of customer information would be one record. Any item such as customer ID, customer name, address, or telephone number that comprises customer information is referred to as a field.

Below is one Record with 10 Fields shown in the Form View.

Screen_Shot_2018-05-10_at_1.57.27_PM.png

In apps, one record of customer information is stored in one row, and one field is stored in one column. Fields can be added, edited, and deleted for each record.
 
Below you will find 4 Records that show 7/10 Fields from the record form. This is displayed in the Record List View, where you can see all your records, or a sorted & filtered list of your records, within the app.
Screen_Shot_2018-05-10_at_1.59.28_PM.png
Forms & Views

When you create an app, you will configure a Form & Views.

Form is the screen used to enter data in apps. On the form, create and place input fields where data is to be entered, including text boxes, drop-down lists, and radio buttons. Data you enter on the form is saved as a record on the app. Below, find an image of an App Form.

Screen_Shot_2018-05-10_at_1.57.27_PM.png

Views are used to display the list of records added to the app. You can select one of the following display formats:

  • List view: Displays a list of records in the same format as when the data was saved in the app. You can select fields and its order to be displayed.
  • Calendar view: Displays a list of records in the calendar format.
Multiple views can be configured to one app. App users can select one of the configured views to display records they want. Below you will see this app is currently displaying records in a List View called Company Info. This app also contains a View called In Progress.
Screen_Shot_2018-05-10_at_2.05.20_PM.png
 
Editing with Multiple Users Simultaneously
Data can be edited for each record, and therefore multiple users can simultaneously edit different customer information. When multiple users try to edit the same customer information at the same time, the operation edited and saved first is prioritized. When the subsequent editing is saved, the editing user receives the following error message and thus cannot save the changes:

Screen_Shot_2018-05-10_at_2.09.58_PM.png

Extracting & Summarizing Data
Based on your needs, you can quickly extract required information from the database. Stored data can be summarized and used for displaying graphs. This enables visual and simple representation of data status.

Screen_Shot_2018-05-10_at_2.12.10_PM.png

Other Features

In apps, there are various features that allow you to use your database more conveniently. You can choose desired features and customize them for your specific business needs.

Feature Description
Comment This is a feature used to post comments to records. This feature allows you to chat with your team about the specific record. 
History This feature is used to track changes in records. It allows you to check when and what changes to a record were made, and who made the changes. You can also restore records to the previous version. See History Logs.
Graph This feature is used to create graphs to display data in apps. It allows you to summarize numbers, records, and so on. You can also display the summarized results in the list view or the graph view. See Creating Graphs.
Notification and Reminder This feature is used to notify users when a record is edited, or a comment is posted to a record. See Configuring App Notifications.
Automatic Calculation This feature is used to perform automatic calculation of values in fields. See Automatic Calculation.
Process Management This feature is used to configure processes (workflows) to allow multiple users to edit and review records. See Configuring Process Management.
Category This feature is used to categorize records. Enabling the category feature allows you to specify a category of each record. See App Categories
Permission Management This feature is used to set user permissions. For example, you can set permissions as follows:
  • Employees of Human Resources: allowed to edit data in App A.
  • The other employees: allowed to only view data in App A.

You can set permissions at the App Level, Record Level, and Field Level.

Action This feature is used to duplicate record data and create new records in a specified app. See Creating an Action in an App
Localization You can name your app and fields in Japanese, English, and Simplified Chinese. For example, if you name your app in both English and Japanese, the app name will be displayed in English for the English user interface and in Japanese for the Japanese user interface. See App Localization Settings.
Plug-in This feature is used to expand functions of an app by using plug-ins. See Adding Plug-ins to an App.
JavaScript and CSS Customization This feature is used to customize app operations and app screens by using Javascript and CSS. See App-level JavaScript and CSS Customization in our Customizing Kintone with JavaScript & CSS help article. 


Basics of Space Features

Spaces are used to communicate with other team members. When creating a Space, you can invite specific team members and then discuss and share information on a specific topic.

Once you are in a space, you can create apps that link to that space. With these apps, you can manage information, documents, or To-Dos to be able to easily collaborate with your team.

Splitting Threads by Topic
When a space has multiple topics, you can create threads in the space. A Thread is a collection of comments related to a certain topic. This allows you to easily organize the information and comments within the Space, and your team members can post comments to the topic-related threads. For more information, see Using Threads.

Managing Data by In-Space Apps
Apps can also be used to share information within a space. You can add apps into a space and manage information provided in the space, documents, and To-Dos. An app added into the space is referred to as an In-Space App. For more information, see Adding an App to a Space in our Using Spaces article.

People is a feature used to directly contact or share ideas with one another. You can use the People feature to do the following:

  • Check the user's profile and contact details.
  • Send private messages to other users.
  • Provide information and suggest your ideas to users who are following you.

How to View the People list: 

  1. Click the Screen_Shot_2018-05-10_at_1.40.54_PM.png on the top left and select People. A list of Kintone users will then be displayed.
  2. Toggle between All and Following. Click on a User's name to access their Profile Page.

Screen_Shot_2018-05-10_at_1.43.17_PM.png

How to View a User's Profile: 

  1. To access a user's profile, select their name from the People List or type their name into the search bar. 

Screen_Shot_2018-05-10_at_1.45.13_PM.png

Available Actions on a User's Profile Page:

Screen_Shot_2018-05-14_at_2.42.18_PM.png

  1. Click Screen_Shot_2018-05-15_at_2.52.07_PM.png to receive notifications when the user posts a comment to their profile.
  2. Click Screen_Shot_2018-05-15_at_2.51.25_PM.png to send a private message to the user.
  3. Click Screen_Shot_2018-05-15_at_2.53.51_PM.png to view the user's profile and contact details. 
  4. Post a comment to the user's profile.
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