Below, learn about the basic features of Apps, Spaces, & People.
Basics of App Features
Creating apps is easy and you don't have to know how to program to do it! You can create apps from scratch or choose ones from the Kintone Marketplace. There you'll find plenty of useful apps that you can immediately add to your domain.
Records & Fields
In apps, data is managed under the unit record. If we use customer information as an example, one set of customer information would be one record. Any item such as customer ID, customer name, address, or telephone number that comprises customer information is referred to as a field.
Below is one Record with 10 Fields shown in the Form View.
In apps, one record of customer information is stored in one row, and one field is stored in one column. Fields can be added, edited, and deleted for each record.
When you create an app, you will configure a Form & Views.
Form is the screen used to enter data in apps. On the form, create and place input fields where data is to be entered, including text boxes, drop-down lists, and radio buttons. Data you enter on the form is saved as a record on the app. Below, find an image of an App Form.
Views are used to display the list of records added to the app. You can select one of the following display formats:
- List view: Displays a list of records in the same format as when the data was saved in the app. You can select fields and its order to be displayed.
- Calendar view: Displays a list of records in the calendar format.
Extracting & Summarizing Data
Based on your needs, you can quickly extract required information from the database. Stored data can be summarized and used for displaying graphs. This enables visual and simple representation of data status.
In apps, there are various features that allow you to use your database more conveniently. You can choose desired features and customize them for your specific business needs.
|Comment||This is a feature used to post comments to records. This feature allows you to chat with your team about the specific record.|
|History||This feature is used to track changes in records. It allows you to check when and what changes to a record were made, and who made the changes. You can also restore records to the previous version. See History Logs.|
|Graph||This feature is used to create graphs to display data in apps. It allows you to summarize numbers, records, and so on. You can also display the summarized results in the list view or the graph view. See Creating Graphs.|
|Notification and Reminder||This feature is used to notify users when a record is edited, or a comment is posted to a record. See Configuring App Notifications.|
|Automatic Calculation||This feature is used to perform automatic calculation of values in fields. See Automatic Calculation.|
|Process Management||This feature is used to configure processes (workflows) to allow multiple users to edit and review records. See Configuring Process Management.|
|Category||This feature is used to categorize records. Enabling the category feature allows you to specify a category of each record. See App Categories.|
|Permission Management||This feature is used to set user permissions. For example, you can set permissions as follows:
|Action||This feature is used to duplicate record data and create new records in a specified app. See Creating an Action in an App.|
|Localization||You can name your app and fields in Japanese, English, and Simplified Chinese. For example, if you name your app in both English and Japanese, the app name will be displayed in English for the English user interface and in Japanese for the Japanese user interface. See App Localization Settings.|
|Plug-in||This feature is used to expand functions of an app by using plug-ins. See Adding Plug-ins to an App.|
Basics of Space Features
Spaces are used to communicate with other team members. When creating a Space, you can invite specific team members and then discuss and share information on a specific topic.
Once you are in a space, you can create apps that link to that space. With these apps, you can manage information, documents, or To-Dos to be able to easily collaborate with your team.
Splitting Threads by Topic
When a space has multiple topics, you can create threads in the space. A Thread is a collection of comments related to a certain topic. This allows you to easily organize the information and comments within the Space, and your team members can post comments to the topic-related threads. For more information, see Using Threads.
Apps can also be used to share information within a space. You can add apps into a space and manage information provided in the space, documents, and To-Dos. An app added into the space is referred to as an In-Space App. For more information, see Adding an App to a Space in our Using Spaces article.
People is a feature used to directly contact or share ideas with one another. You can use the People feature to do the following:
- Check the user's profile and contact details.
- Send private messages to other users.
- Provide information and suggest your ideas to users who are following you.
How to View the People list:
- Click the on the top left and select People. A list of Kintone users will then be displayed.
- Toggle between All and Following. Click on a User's name to access their Profile Page.
How to View a User's Profile:
- To access a user's profile, select their name from the People List or type their name into the search bar.
Available Actions on a User's Profile Page:
- Click to receive notifications when the user posts a comment to their profile.
- Click to send a private message to the user.
- Click to view the user's profile and contact details.
- Post a comment to the user's profile.