Basics of Apps, Spaces, & People Features

Overview

• Basics of App Features
• Basics of Space Features
• Basics of the People Feature

Below, learn about the basic features of Apps, Spaces, & People.

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Basics of App Features

Records & Fields

In apps, data is managed under the unit record. If we use customer information as an example, one set of customer information would be one record. Any item such as customer ID, customer name, address, or telephone number that comprises customer information is referred to as a field.

Below is one Record with 10 Fields shown in the Form View.

In apps, one record of customer information is stored in one row, and one field is stored in one column. Fields can be added, edited, and deleted for each record.

 

Below you will find 4 Records that show 7/10 Fields from the record form. This is displayed in the Record List View, where you can see all your records, or a sorted & filtered list of your records, within the app.

When you create an app, you will configure a Form & Views.

Form is the screen used to enter data in apps. On the form, create and place input fields where data is to be entered, including text boxes, drop-down lists, and radio buttons. Data you enter on the form is saved as a record on the app. Below, find an image of an App Form.

Views are used to display the list of records added to the app. You can select one of the following display formats:

• List view: Displays a list of records in the same format as when the data was saved in the app. You can select fields and its order to be displayed.
• Calendar view: Displays a list of records in the calendar format.

Multiple views can be configured to one app. App users can select one of the configured views to display records they want. Below you will see this app is currently displaying records in a List View called Company Info. This app also contains a View called In Progress.

 

Data can be edited for each record, and therefore multiple users can simultaneously edit different customer information. When multiple users try to edit the same customer information at the same time, the operation edited and saved first is prioritized. When the subsequent editing is saved, the editing user receives the following error message and thus cannot save the changes:

Extracting & Summarizing Data
Based on your needs, you can quickly extract required information from the database. Stored data can be summarized and used for displaying graphs. This enables visual and simple representation of data status.

Other Features

In apps, there are various features that allow you to use your database more conveniently. You can choose desired features and customize them for your specific business needs.

Basics of Space Features

Spaces are used to communicate with other team members. When creating a Space, you can invite specific team members and then discuss and share information on a specific topic.

Once you are in a space, you can create apps that link to that space. With these apps, you can manage information, documents, or To-Dos to be able to easily collaborate with your team.

Splitting Threads by Topic
When a space has multiple topics, you can create threads in the space. A Thread is a collection of comments related to a certain topic. This allows you to easily organize the information and comments within the Space, and your team members can post comments to the topic-related threads. For more information, see Using Threads.

Managing Data by In-Space Apps
Apps can also be used to share information within a space. You can add apps into a space and manage information provided in the space, documents, and To-Dos. An app added into the space is referred to as an In-Space App. For more information, see Adding an App to a Space in our Using Spaces article.

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People is a feature used to directly contact or share ideas with one another. You can use the People feature to do the following:

• Check the user's profile and contact details.
• Send private messages to other users.
• Provide information and suggest your ideas to users who are following you.

How to View the People list: 

1. Click the  on the top left and select People. A list of Kintone users will then be displayed.
2. Toggle between All and Following. Click on a User's name to access their Profile Page.

How to View a User's Profile: 

1. To access a user's profile, select their name from the People List or type their name into the search bar. 

Available Actions on a User's Profile Page:

1. Click  to receive notifications when the user posts a comment to their profile.
2. Click  to send a private message to the user.
3. Click  to view the user's profile and contact details. 
4. Post a comment to the user's profile.