Use the Permission Management page to add and remove permissions for users, groups, and departments. With Permission Management, you can grant users access to access Kintone Administration, manage App Group settings, create Apps, create Spaces, and create Guest Spaces. Please note, Kintone administrators always has all permissions regardless of which permissions are shown as granted.
 
Managing Permissions
  1. From the Gear wheel gear_wheel.PNG select Kintone Administration
  2. Under Permissions, select Permission Management.
  3. The page shows the following information for each row of permissions:
    • Priority shows the order permissions are applied to the selected user, department or group when you add a row to the table. When you add a row, the arrow icon displays on the left side of the row. Permissions applied in the top row take precedence over rows under it.
      • Please note, you can't move the Everyone group.
    • User, department or group: This column shows to whom the permissions apply. The default is Everyone.
      • Please note, you can't edit the Everyone group. 
    • Permissions inheritance: This column determines whether or not all child or sub-departments are included in the assigned permissions. Check the check box to grant the same permissions to the child or sub-departments.
    • System Administration: When checked, users will have access to manage Kintone Administration. Find more on Kintone Administration settings here
    • App group settings: When checked, users will have access to view and/or edit App Group settings.
      • Please note, users must also have System Administration access to edit/view App Group settings. 
    • Create Apps: When checked, user will have permission to create new apps.
    • Create Spaces: When checked, users will have permission to create new Spaces.
    • Create Guest Spaces: When checked, users will have permission to create new Guest Spaces. 
      • Please note, when you select Create Guest Spaces, Create Spaces is also allowed. You can't allow users to Create Guest Spaces only.
  4. To add other users, groups, or departments, click Add and use the User Selector to choose the desired user(s).
  5. To Delete a permission row, click  to the right of a row you added.
  6. To change the priority of a row, drag the arrow icon at the left of the row to move the row up or down in the list.

perm.gif

Priority Levels Explained

When multiple permissions are applied, the uppermost row has priority. Learn more about permissions in the examples below.

Below is the list of a User, a Department, and a Group used in example 1 & 2.

  • Larissa Squires: Is a User who belongs to both the Sales department and the Everyone group.
  • Sales: Is a Department whose users all belong to the Everyone group.
  • Everyone: Is a Group which contains all of the users in the platform. 

Example 1

In the image below, who has what permissions?

  • Everyone in the Sales department has permission only to Create Apps.
  • Larissa has permission only to Create Apps.
  • The people in the Everyone group do not have any permissions.

Did you notice Larissa has boxes checked for not only creating Apps, but also to create Spaces and Guest Spaces? The reason Larissa only has access to create Apps is because she is part of the Sales department. Since the Sales department permissions are above Larissa's permissions, she does not have access to create Spaces or Guest Spaces. Remember, the top row takes priority! 

To grant Larissa permission to create Spaces & Guest Spaces move her to the top or check out Example 2. 

Screen_Shot_2018-05-02_at_3.26.34_PM.png

Example 2

In the image below, who has what permissions?

  • Larissa has permission to Create Apps, Create Spaces, and to Create Guest Spaces.
  • Everyone in the Sales department has permission only to Create Apps.
  • The people in the Everyone group do not have any permissions.

 Screen_Shot_2018-05-02_at_3.13.42_PM.png

 

Related Topics:
Overview of Kintone Administration
App Groups

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