Field Type Descriptions

Within an app form, there are 23 field types that the user can configure, and 5 which will auto-populate. Below are the descriptions and details of each of these fields.

Field Types:

  • Labels: Labels contains multiple lines of formatted text. Labels only appear when a user clicks into an individual record. Labels cannot be added as a column in a table. When the end user is editing a record once the settings have been applied, the end user will not be able to edit the label within the record itself. Rich text functionality is available for labels. Labels are counted within the field limit. 

  • Text(single-line): This field can be used to capture any data in the form of text. The field name can be hidden, but the name can still be used for list views, filters, and graphs. The other settings available are – toggling field requirement, prohibiting duplicate values, setting character limits, and providing a default value. In addition, single-line text can be used for calculations and text combinations. See Automatic Calculation.

  • Rich text: Rich text fields provide an area for users to add multiple lines of rich text. The rich text will appear in an individual record. If the rich text is added to a list view, the contents will appear, but the rich text will not.

  • Text Box(multi-line): This field type allows users to enter multiple lines of plain text unformatted text. 

  • Number: Users can enter an integer or decimal number.You can specify a prefix (e.g. $) or suffix (e.g. USD) in this field to indicate currency.

  • Calculated: This field type allows the user to have automatic calculations derived from other fields in the same record. See Automatic Calculation for details on configuring.

  • Radio Button: This field type is a set of items with option buttons, allowing users to select one. 

  • Check box: This field type is similar in structure to the Radio Button field type, but it allows users to select multiple options.  

  • Multi-choice: Vertical list of items, where users can select one or more items.

  • Drop-down: This field type allows users to select a single choice from a drop-down menu. 

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  • Date: This field type captures dates in the YYYY-MM-DD format. For input, the user can select from a calendar view or input a date in the YYYY-MM-DD format.

  • Time: This field type captures time input in 12-hour format. The user can select times that are thirty minute increments or enter in time in the 12-hour format. 

  • Date and time: This field type is simply a combination of the Date and Time field types above, providing a field to capture both data types. 

  • Attachment: Attachment fields allow users to add files to a record, with a maximum of 1 GB. You can add multiple attachments per Attachment field, as long as they are under the data limit.

  • Link: Create a link to a URL, telephone number or e-mail address input by a user. Once the type is selected, it cannot be changed for that particular field. 

  • User selection: This field type allows users to search and select other users (or themselves) to add as a data point. The information is pulled from the subdomain, which all users are added to. Users can select preset users to limit the selection to one or a few users. 

  • Department selection: This field type mirrors the User selection field type, with the difference being the selection of different departments created in the subdomain. 

  • Group selection: This field type mirrors the User selection and Department selection field types, with the difference being the selection of different groups created in the subdomain. 

  • Lookup: Specify source app and other settings to create a lookup field where users can select from fields in another app. See Configuring a Lookup Field.
  • Blank space: This field type provides a way to make the user interface of the form look cleaner with clear separation. Size of the space can be adjusted.
  • Border: Borders provide cleaner separation and design, particularly with different sections in the form. 
  • Field group: Drag fields to this object to create a group of fields on the form. This allows separation of specific fields from other fields on the form. 
  • Automatically Filled Fields- Record number, Created by, Created datetime, Updated by, Updated datetime: These five fields are automatically filled by the system, with the specified information. Record numbers are unique identifiers assigned to each record. Created by and Updated by specify the record creator and the last user to update the record, whereas Created datetime and Updated datetime provide the same information, but for the date and time.
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